People and Culture Officer III at International Livestock Research Institute (ILRI)

Key Responsibilities:

Disciplinary & grievance management

• Review and assess submitted disciplinary and grievance cases.
• Conduct investigations and gather relevant facts.
• Coordinate and facilitate disciplinary hearing panels.
• Prepare documentation including show cause letters, hearing invitations, and related correspondence.
• Organize logistics for hearings and meetings.
• Compile panel recommendations for management approval.
• Manage appeals and grievance resolution processes.

Redundancy process support

• Analyze revised organizational structures and organograms.
• Manage separation processes, including letter preparation, clearance tracking, and severance calculations.
• Facilitate emotional support and counseling for affected staff.
• Organize change management training (e.g., financial literacy, building resilience workshops)

P&C projects

• Review existing HR practices, frameworks, and procedures to identify gaps and improvement areas.
• Propose enhancements to improve efficiency, compliance, and alignment with institutional and P&C goals.
• Contribute to review of compensation and benefits structures and systems.
• Review P&C data, trends, and dashboards to identify service improvement opportunities.
• Prepare briefing papers, reports, and communication materials on ongoing P&C initiatives.

Regional coordination & staff engagement

• Liaise with regional HR managers to address staff concerns and ensure consistent service delivery.
• Follow up on issues raised by the Staff Association and ensure timely resolution.
• Promote effective communication and coordination across regional HR teams.

Requirements

• Bachelor’s degree in human resources management, Law, Business Administration, or a related field.
• Relevant professional certification
• Minimum of 7 years of progressive experience in HR roles, with exposure to strategic HR projects and employee relations.
• Strong understanding of HR principles, labor laws, and organizational dynamics.
• Experience in HR reporting and stakeholder engagement is highly desirable.
• Excellent analytical, writing, and presentation skills.
• Strong interpersonal and communication abilities.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in HRIS, data analysis tools, and Microsoft Office Suite.