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  • Posted: Dec 8, 2022
    Deadline: Not specified
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    The International Livestock Research Institute (ILRI) works to improve food security and reduce poverty in developing countries through research for better and more sustainable use of livestock. ILRI is a CGIAR research centre - part of a global research partnership for a food-secure future.
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    People & Organizational Development Officer – Compensation and Benefits

    Key Responsibilities

    • Staff files management – Open staff files for new staff and ensure that the files are updated to reflect the correct status for the staff at all times.
      • Enroll new staff into the payroll and allocate payroll numbers and remove exiting staff from payroll and other benefits.
      • Liaise with other People & Organizational Development staff to ensure that new staff are properly inducted on compensation and benefits matters.
    • Maintain the medical insurance scheme for the nationally recruited staff by ensuring staff and dependent’s records and membership lists are up-to-date.
      • Support staff with issues such as advise on medical benefits, management of the catastrophic fund, admissions into hospitals, referrals, annual wellness checks, recovery for medical excesses.
      • Prepare payments for renewal premiums for medical insurance as well as monthly new addition premiums and advice Finance on recharges.
    • Management of GLA, GPA/WIBA scheme including updates on new staff and departures and salary changes.
      • Support with claims for occupational injuries and diseases
      • Prepare payments for renewal premiums as well as monthly new addition premiums and advice Finance on recharges
    • Enrol new staff in to the pension scheme, communicate salary changes, recall pension contribution for separating staff; review and distribute pension statements
    • Process monthly payroll in liaison with Finance, ensuring relevant data (new hires, departures, change of terms, contract extensions, earnings & deductions) is captured in an accurate and timely manner
    •  Liaise with the other People & Organizational Development team members as well as finance to co-ordinate the separation process for all staff who leave ILRI as per our SLA with staff and other partners. Ensure staff receive their severance dues on time.Temporary staff: manage the benefits and other employment details as well as separation processes upon end of contract
    • Students: Manage the medical insurance as well as the GLA, GPA/WIBA benefits for our students and fellows.
    • Institution-wide events: coordinate annual institutional events such as World AIDS Day, Breast Cancer Month, Medical Camp, financial institutional open days ETC
    • Organize for member education on Insurance benefits financial management and other relevant sensitizations for staff and ensure performance review meetings for the various providers among others staff activities
    • Communication: Prepare and send to staff communication briefs on staff health and wellbeing, updates from Insurance, statutory changes, i.e. NSSF, NHIF, etc.
    • Policies and Procedures: Guide staff on application of P&OD Policies and Procedures related to Compensation and Benefits, Kenya Labour Laws and respond to general HRd queries
    • Payment requests: prepare payments for insurance debit notes, fund replenishment and employee entitlements such as new-born, marriage and farewell gifts
    • Introduction letters: prepare introduction letters for staff loans, opening of bank accounts, NSSF, NHIF and other reference letters
    • Filing: regularly file all documents in respective staff/general folders and files. Take a lead in ensuring that all important staff and HR details are filled accordingly and all P&OD folders are up-to-date.
    • Reporting: provide regular reports on casual & temporary staff, medical & life insurances, pension, payroll, staff departures in a timely and accurate manner
    • Perform any other related duties as may be required

    Requirements

    • Bachelors’ degree in Human Resources Management or equivalent
    • A Post-Graduate/Higher diploma in Human Resources Management
    • Relevant professional certification
    • 5 years’ experience in Compensation & Benefits administration, of which two years in supervisory positions. Experience in an International Organizational/multi-cultural set-up will be an added advantage
    • In-depth understanding of local labour laws and compensation and benefits practices
    • Ability to work well with and within diverse teams
    • Ability to effectively communicate in English both orally and in writing
    • Ability to work in a systematic and organized manner with high level of accuracy and attention to detail in composing, typing, and proof-reading materials
    • Must be able to handle confidential Institute data and employee information with complete discretion
    • Excellent computer skills
    • Creativity and proven skills in developing and implementing new models and approaches
    • Ability to work under pressure and be able to meet tight deadlines with minimum supervision.

    Closing: 21 December 2022

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