Personal Assistant, DCDA at Standard Chartered Bank Kenya

Role Responsibilities 

• Effective management & co-ordination of diary(s) including booking of internal & external meetings/appointments (discussion, training, seminars, offsites, interviews, regional staff visits, regulator visit)
• Effective communication with key stakeholders, both internal and external, in coordinating requirements and requests
• Manage high volume of emails and action accordingly or prioritise for urgent attention to ensure timely responses
• Arrange meetings and conference calls (internal and external), including booking of meeting rooms
• Organise travel itineraries including meeting coordination, booking flights and transfers, booking hotel and other facilities, handling visas applications etc.
• Prepare and submit expense claims for reimbursement of business expenses and ensure company policy is adhered to
• Understanding and application of SCB systems – Travel & Expense, eProcurement, RMS, Peoplesoft etc for respective work
• Assist business leader to file and monitor claims, business expenses, accrued expenses for he/she and to monitor direct reports
• Ensure expense claims, ePro and IT requests submitted by direct reports are in order before approval
• Prepare necessary forms for submission to Finance for processing expense claims, accrual and other payments.
• Raise e-procurement for payment made to invoices and tracking of payment status
• Raise RMS for IT requirements, follow up and ensure closure of the requisitions
• Handling of Employee portal system on HR matters and P3 management of Line Manager’s direct reports
• Administrative and logistic support for onboarding new employees
• Admin support for department events and matters
• Monitor attendance/leave plan, work lists and trainings of department

Department matters

• Maintain departments email distribution lists, generic mailboxes, SharePoint, Shared Folder
• Maintain department files
• Maintain and approve shared drive access
• Approver for door access
• Manage dept visitor passes for short term visitors

Other Support

• Organise team meetings/offsites, calls and other conferences/workshops
• Ad hoc requests

Our Ideal Candidate

• Personal authority, integrity and ethics;
• Independence, robustness and resilience;
• Working independently with minimal guidance whenever necessary
• Multitasking under pressure whilst remaining calm and professional at all times
• A flexible approach to work and able to work overtime as required
• Good communication skills with strong command of English
• Comfortable dealing with senior management across different countries and cultures
• Reliable, discreet and diplomatic
• Well-organized and disciplined approach to work
• Strong knowledge in using Microsoft Software (Word, Excel, PowerPoint)
• Enjoy working in a challenging, fast paced environment
• Able to multi-task and manage numerous deliverables effectively
• Good working attitude

Unposting Date: 26/Jul/2022,