Personal Assistant to the Managing Director at Madison Group Limited

Key Responsibilities

Schedule and Calendar Management

• Efficiently manage the MD’s calendar, scheduling meetings, appointments, and events to optimize time.
• Coordinate travel arrangements, accommodations, and logistics for both domestic and international trips.
• Proactively anticipate scheduling conflicts and adjust appointments as needed.

Communication and Correspondence

• Serve as the first point of contact for internal and external communications with the MD’s office, filtering and prioritizing emails, calls, and messages.
• Draft, review, and edit reports, presentations, memos, and other documents on behalf of the MD.
• Maintain effective communication channels between the MD and senior management team, ensuring alignment and follow-up on key initiatives.

Meeting Preparation and Support

• Organize, prepare agendas, and coordinate logistics for meetings led by the MD, ensuring relevant documents are compiled and distributed.
• Attend meetings, take minutes, and track actionable items, ensuring timely follow-up.
• Conduct research and prepare briefing materials, summaries, and background information for the MD as required.
• Preparation and circulation of Board Meeting reports to directors

Office Administration

• Support the MD’s office with various administrative duties such as document management, expense reporting, and maintaining an organized filing system.
• Act as a point of contact between the MD’s office and various internal departments for logistical and operational support.

Preferred Qualifications

• Education: Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Experience: Minimum of 2 years of experience as a personal assistant, administrative assistant, or similar role supporting C-suite executives in a fast paced environment
• Familiarity with the Insurance Industry

Skills and Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple tasks and projects with competing priorities and tight deadlines.
• Strong analytical skills with a high attention to detail.
• Professional discretion, integrity, and a strong sense of confidentiality.