Pharmacy Assistant (Re-Advertisement) at Medecins Sans Frontieres (MSF)

Objective of the Position

• Performing the day to day activities in KSU pharmacy department according to MSF protocols and standards in order to ensure an optimal running of activities.

Tasks & Responsibilities:

• Ensure accurate and timely data entry in Pharmacy and Poisons Board (PPB) system for the application of import and export permits.
• Verify stocks for disposal and apply for destruction to PPB according to the schedule defined by the Responsible pharmacist. The application is followed up with the PPB.
• In collaboration with the Responsible Pharmacist, support KSU team during inventory in the warehouses.
• Support the Responsible Pharmacist in verifying quarantined stocks that are subject to batch recalls or quality alerts.
• Assist the Responsible Pharmacist with the Good Storage and Distribution (GSDP) self-inspection. Report observations and other outcomes and work proactively on the CAPA and implementation of it.
• In collaboration with the Responsible Pharmacist ensure the GSDP guidelines and the procedures stipulated in the organization’s Quality Management System (QMS) are implemented and followed by all the relevant departments. This involves training the teams and monitoring adherence on regular basis.
• Download monthly the temperature readings from all the medical warehouse and cold room, analyze the readings and share with the Responsible Pharmacist the findings then file the hard and soft copies according to GSDP guidelines.
• Support the Responsible Pharmacist in opening and following up Corrective Action Preventive Action (CAPA) arising from any deviations in procedures.
• File job cards/delivery notes, temperature records, cleaning records, any correspondence and other relevant documents given by the Responsible Pharmacist.
• Responsible for checking in collaboration with storekeepers incoming locally procured medical items during the reception process in the warehouse according to the goods reception Standard Operating Procedure (SOP). Any non-conformity needs to be reported to Responsible Pharmacist immediately per the procedures.
• Is the back-up for the Responsible Pharmacist on tasks and responsibilities according to the SOPs for the department and tasks requested by the General Manager.  
• Ensure overall integrity, accuracy and tidiness of information shared, the filing system, ERP system, and other databases that are linked to the position.
• Support the Responsible Pharmacist in drafting, reviewing and updating SOP’s and WI’s for the organization.
• In addition, perform any other duty as assigned by the Responsible Pharmacist in order to allow the organization to function optimally

Qualifications & Requirements:

• Education: Diploma in Pharmaceutical Technology from a recognized institution and active Pharmacy & Poisons Board registration, or Diploma in biomedical sciences
• Experience: At least 2 years’ experience in Pharmacy administration and procedures; Previous working experience with MSF or other NGOs is preferable. Working with Trade Facilitation platform from Kentrade is an advantage.
• Skills/ Competences: Excellent verbal and written communication skills, self-driven & self-motivated, excellent time management, attentive to detail, flexible and adaptability, results and quality orientation, teamwork, commitment to MSF principles, culturally sensitive and able to work under pressure.
• Knowledge: Computer literacy (Microsoft Office Outlook, Word, Excel, PowerPoint)
• Language: Proficiency in written and oral English & Swahili.

Deadline for application: February 10th , 2023