Jobs at Medecins Sans Frontieres (MSF)

Objective of the Position:

Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Responsibilities include, but are not limited to:

• Fleet Management and Supervision: Ensuring the vehicle fleet maintenance: planning and overseeing timely preventive and curative maintenance of all vehicles according to MSF standards. Supervising the drivers in all their duties ensuring attention to safety and MSF regulations on vehicle handling and good traffic behaviour. Plans for vehicle check-ups and regular services.
• Facility Management & Asset Inventory: Routinely inspects the premises (Office and houses) to ensure that they are in good working order including organizing scheduled fumigation. Supervision of the coordination maintenance agent to ensure preventative and corrective maintenance of all premises as well as their contents. Responsible for inventory of equipment, furniture and other assets in the premises. Ensures that the Logistics Basics are in place and monitors them regularly.
• Security & Safety: Regularly verifies the security services provided and promptly report any issues to the Logistics Manager. Follows up on the maintenance of firefighting equipment and ensures that they are sufficiently available and accessible. Prepares incident reports and properly documents any security incidents.
• Human Resource Management: Participates in the planning and implementation, together with the Logistics Manager, the HR associated processes (recruitment, team management, training, induction, evaluation and objetive setting, detection of potential, development and communication) of the staff under his/her responsibiltiy in order to ensure both the sizing and capacity required to correctly perform their activities. Follows on the work planning for his/her team.
• Logistics administration and reporting: Assists the Logistics Manager with the follow up of the logistics budgets, expenses/realization and the preparation of the monthly cash request. Analyses the monthly utility bills (water, electricity) for all premises and flags and investigates any irregularities, reporting back to the Logistics Manager. Gives input on the annual budget and its revisions. Attends the weekly planning meetings and takes notes/reports whenever necessary.
• Due to MSF nature of activities, other duties as assigned by the Supervisor like participating in emergency response or logistics support to the other projects if need be

Requirements:

• Education:  Technical training in Logistics or any other course in a technical family relevant to MSF activities (Water & Sanitation, Mechanics, Electricity, Biomedical, Construction)
• Knowledge & Experience: Mandatory Minimum previous experience in a similar role of at least 1 year with MSF or 2 years with other NGOs in developing countries in a similar role. Essential Computer Literacy (Excel and Word)
• Languages: Fluency in English and Kiswahili
• Competencies: Stress Management, Commitment to MSF principles, Behavioural Flexibility, Results & Quality Orientation, Teamwork & Cooperation.

Deadline for application: February 09th , 2023

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Objective of the Position

• Performing the day to day activities in KSU pharmacy department according to MSF protocols and standards in order to ensure an optimal running of activities.

Tasks & Responsibilities:

• Ensure accurate and timely data entry in Pharmacy and Poisons Board (PPB) system for the application of import and export permits.
• Verify stocks for disposal and apply for destruction to PPB according to the schedule defined by the Responsible pharmacist. The application is followed up with the PPB.
• In collaboration with the Responsible Pharmacist, support KSU team during inventory in the warehouses.
• Support the Responsible Pharmacist in verifying quarantined stocks that are subject to batch recalls or quality alerts.
• Assist the Responsible Pharmacist with the Good Storage and Distribution (GSDP) self-inspection. Report observations and other outcomes and work proactively on the CAPA and implementation of it.
• In collaboration with the Responsible Pharmacist ensure the GSDP guidelines and the procedures stipulated in the organization’s Quality Management System (QMS) are implemented and followed by all the relevant departments. This involves training the teams and monitoring adherence on regular basis.
• Download monthly the temperature readings from all the medical warehouse and cold room, analyze the readings and share with the Responsible Pharmacist the findings then file the hard and soft copies according to GSDP guidelines.
• Support the Responsible Pharmacist in opening and following up Corrective Action Preventive Action (CAPA) arising from any deviations in procedures.
• File job cards/delivery notes, temperature records, cleaning records, any correspondence and other relevant documents given by the Responsible Pharmacist.
• Responsible for checking in collaboration with storekeepers incoming locally procured medical items during the reception process in the warehouse according to the goods reception Standard Operating Procedure (SOP). Any non-conformity needs to be reported to Responsible Pharmacist immediately per the procedures.
• Is the back-up for the Responsible Pharmacist on tasks and responsibilities according to the SOPs for the department and tasks requested by the General Manager.  
• Ensure overall integrity, accuracy and tidiness of information shared, the filing system, ERP system, and other databases that are linked to the position.
• Support the Responsible Pharmacist in drafting, reviewing and updating SOP’s and WI’s for the organization.
• In addition, perform any other duty as assigned by the Responsible Pharmacist in order to allow the organization to function optimally

Qualifications & Requirements:

• Education: Diploma in Pharmaceutical Technology from a recognized institution and active Pharmacy & Poisons Board registration, or Diploma in biomedical sciences
• Experience: At least 2 years’ experience in Pharmacy administration and procedures; Previous working experience with MSF or other NGOs is preferable. Working with Trade Facilitation platform from Kentrade is an advantage.
• Skills/ Competences: Excellent verbal and written communication skills, self-driven & self-motivated, excellent time management, attentive to detail, flexible and adaptability, results and quality orientation, teamwork, commitment to MSF principles, culturally sensitive and able to work under pressure.
• Knowledge: Computer literacy (Microsoft Office Outlook, Word, Excel, PowerPoint)
• Language: Proficiency in written and oral English & Swahili.

Deadline for application: February 10th , 2023