Pharmacy Store Manager at Mater Hospital

Position Summary

Reporting to the Director Medical Services, the Pharmacy Store Manager shall be responsible for planning, administering and supervising of the Pharmacy store operations, developing and implementing strategic initiatives, manage change while monitoring and communicating to management on progress and achievement.

Main Duties

•  Responsible to maintain optimum pharmaceutical stocks to minimizes stock outs by following up on the internal stock requests from pharmacy dispensing locations that order based on consumption (monitor fill rate on daily basis)
•  Ensure all invoices and purchases are posted in HMIS within the day of purchase. Generate a report of medicines not posted in HMIS within 24 hours and the reasons to be shared with Stock Accountant, Chief Pharmacist, Procurement Manager and Director of Medical services.
•  Participate in regular drug expiry monitoring in the pharmacy to identify and document items with expiry of less than six (6) months
•  Verify medicines at the point of receipt from suppliers. Check for quality and conformity to the LPO sent, brand awarded during the tender and the tender price conformity
•  Ensure that pharmaceuticals are stored and dispatched as per manufacture storage conditions at all times
•  Ensure that there are no duplicate requisitions raised to avoid overstocking
•  Servicing in the Health Management Information Systems (HMIS)
•  Ensure compliance with Current Good Distribution Practices for pharmaceutical products from the Pharmacy and Poisons Board
•  Maintain the controlled medicines register as per the Law of Kenya Pharmacy and Poisons Act Chapter 244 & Narcotic Drugs and Psychotropic substances (Control) Act chapter 245.

Required Qualifications for the Position

•  Degree/Diploma in Pharmacy from a recognized Institution
•  Degree/Diploma in Procurement processes from a recognized Institution
•  Must be registered with Pharmacy & Poisons Board and Kenya Institute of Supplies Management (KISM)
•  Minimum of 3 years relevant working experience in a similar position