PMA/Diary Assistant to Head of Department, Factual Entertainment at BBC World Service

Role Responsibility

• The main role is to act as PMA/Diary Assistant to the Creative Director of Fact Ent, and Head of Production, setting up multiple and complex meetings and preparing all relevant documents and presentations in advance; ensuring that their diaries, itineraries and travel are managed in a proactive and efficient manner. You will be the main point of contact, dealing effectively and confidentially with all requests. 
• You will also be required to provide professional and efficient administrative, secretarial and office management support including helping to prepare presentations, meeting agendas and taking minutes of confidential meetings.
• You will have the confidence and ability to take responsibility for running and delivering projects or tasks and communicating progress.
• The role requires a highly proactive and forward thinking approach, and great attention to detail, ensuring that all relevant information is kept up-to-date, correct and available.
• The post holder will keep abreast of productions across Unscripted and support them as and when required.

The Ideal Candidate

• Significant experience of providing diary management and business support at Senior Management level in a complex and busy department perhaps in entertainment TV or event management
• Able to communicate confidently with Senior Managers within the BBC or equivalent environment and to work collaboratively within a diverse team
• Experience of managing busy and complex diaries
• Experience of handling confidential information appropriately
• Interpersonal and communication skills sufficient to establish and maintain effective relations with a wide range of contacts           
• Experience of working in a pressurised and challenging environment whilst maintaining accuracy and attention to detail
• Ability to use initiative to plan ahead essential
• Demonstrates strong organisational skills and manages conflicting demands to meet deadlines

Package Description

Band: B
Contract type: Fixed Term
Location: Bristol , Flexible

We are really proud to share that we are a Level 2 Disability Confident Employer and so if you require any reasonable adjustments in order to apply please do contact us on resourcing@bbc.co.uk with ref: BBC/TP/1912794/58799  in the subject.

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