Principal Assistant Office Administrator at Anti-Doping Agency of Kenya

GRADE ADAK 5

Salaries Scale: 107,700-148,200

Duties and Responsibilities

1. organizing seminars/workshops and upgrading courses for the secretarial personnel;
2. undertaking postings and deployments of secretarial staff in the Agency;
3. coaching, mentoring, and counseling secretarial personnel;
4. drafting letters;
5. recording dictation in shorthand and transcribing it in typewritten form;
6. typing from drafts, manuscripts or recording from dictation machines;
7. processing data;
8. operating office equipment;
9. attending to visitors/clients;
10. handling telephone calls and appointments;
11. ensuring security of office records, equipment and documents;
12. effective management of office protocol and media issues; and
13. guide and supervise secretarial staff in lower grades. Parklands Plaza, 6th Floor, Muthithi Road/Chiromo Lane Junction, Westlands Phone: +254 722269584/733837385: P.O Box 66458 – 00800, Nairobi: Email – info@adak.or.ke

Requirements for Appointment

For appointment to this grade, an officer must have:-

1. served for a minimum of eight (8) years in a comparable position
2. a Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized Institution;

 OR

a Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;

OR

1. a Bachelor’s Degree in Social Sciences plus the following qualifications from the Kenya National Examinations Council: -
   1. ShorthandIII (minimum120 w.p.m.);
   2. Typewriting III (50 w.p.m.)/ComputerizedDocument Processing III;
   3. BusinessEnglish III/Communications II;
   4. Commerce II;
   5. Office Management III/Office Administration and Management III;
2. SecretarialDuties II.
3. a Certificate in Computer Applications (Windows, Ms-Word, Ms- Excel, MsAccess and Internet) from a recognized institution;
4. attended a Secretarial Management Course from the Kenya Institute of Administration or any other Government Training Institution; excellent interpersonal communication skills; and demonstrated outstanding professional competence in management of secretarial services.