Principal Officer, Commission Secretarial Services at Salaries & Renumeration Commission

Job Summary

• Bachelor’s Degree in Business Administration/ Human Resource Management/ Social Science or related field from a recognized university.
• Certified Public Secretaries - CPS (K).
• Relevant work experience of at least eight (8) years with at least four (4) years’ experience in Board/Commission Services.
• Membership to a related professional body.

Responsibilities

• Coordinate Commission Secretarial Services in line with best practice, in liaison with the Commission Secretary/CEO to ensure:
• Timely preparation and filing of all agenda documents.
• Maintenance and archiving of Commission files.
• Maintenance of Commission Circulars and ensure serialization for ease of retrieval.
• Cross referencing past and present Commission advisories to ensure consistency.
• Development of standards for Commission’s and Committees’ minutes.
  • Periodic quality assurance and capacity building on standards for Commission and Committee minutes.
  • Ensure accurate and complete documentation in line with the Commission’s and Committee’s agenda items;
  • Prepare high quality Commission minutes during the meetings and ensure:
  • Contextualization of Commission decisions and accurate reporting based on the Commission’s deliberation.
  • Understanding of complex information and process it into well-articulated minutes.
  • Compliance with the Commission’s mandate.
• Track implementation of Commission’s Resolutions in liaison with various Directors and
  • Section Heads and preparing succinct reports on a weekly basis to CEO.
• Act as a link between the standing Committees and the Commission and ensure that the agendas of the Committees are presented and feedback is provided as per the functions of the Committees.
• Support the Commission Secretary/CEO in the following:
  • Issuing of notices of meetings.
  • Presenting the agenda at the Commission’s meetings to ensure that all pertinent matters are highlighted and discussed.
  • Cross referencing of minutes to ensure consistency in Commission Advisories.
  • Organizing and coordination of all the meetings of the Commission.
  • Receiving agenda items.
  • Circulating agendas and reports for Commission meetings.
  • Dissemination of action points to related officers.
  • Follow up on Commission invitation to meetings by various stakeholders.
• Liaise with the Directors in reviewing the Directorates and Corporate Performance Report and preparing it on a quarterly basis for the CEO to review in readiness for presentation to the Commission.
  • Coordinate the activities of the Commission Secretarial Services.
  • Identify, evaluate, mitigate and monitor risks in the area of Secretarial Services and
  • Commission document management policy.
  • Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence.