Principal Records Management Officer at The Social Health Authority (SHA)

Qualifications, Skills and Experience Required:

Person Specifications: For appointment to this grade, an officer must have:

• Cumulative service period of nine (9) years’ work experience, three (3) of which should have been at the grade of Senior Records Management Officer or in a comparable position.
• Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution.
• Membership to a relevant professional body where applicable and in a good standing.
• Management Course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Shown merit and ability as reflected in work performance and results.

Responsibilities:

The Social Health Authority (SHA) is seeking a Principal Records Management Officer. This role involves initiating appraisal and disposal of records, ensuring efficient management, implementing strategies, providing technical advice, and spearheading automation and training initiatives.

Job Purpose: This cadre is responsible for efficient custody and management of records in the Authority.

Key Duties and Responsibilities:

• Initiating appraisal and disposal of files; documents, and records in accordance with laid down rules and regulations.
• Ensuring efficient and effective management of records.
• Implementing records management strategies, standards, and guidelines.
• Providing technical advice on records management.
• Ensuring compliance with relevant legislation and guidance.
• Enhancing audit trails to track the use and location of records.
• Ensuring conducive environment for records and documents.
• Ensuring maintenance of an institutional repository.
• Maintaining documentation procedures for closure of records during mergers and separations.
• Coordinating identification of vital records for backup in the event of disaster.
• Coordinating the development of procedures and metadata.
• Spearheading, sensitization, and on-the-job training in the e-registry workflow system.
• Ensuring safe and conducive working environment.