Procurement and Fleet Specialist, at Komaza Kenya

Procurement and Fleet Specialist, 6 months Contract

About This Role

This role will entail coordinating the purchases, payments and delivery of supplies, materials and services for our satellite offices. This role is a 6-months role reporting to the Finance Director and based in Nairobi, Kenya.

What You Will Do

Procurement Responsibilities:

• Manage the Procurement and Fleet team , includes a Senior Officer and 2 Assistants
• Coordinate procurement and fleet management systems and protocols between Komaza staff and suppliers and maintenance providers
• Maintain inventory by regularly monitoring inventory levels; anticipating needed supplies and expediting orders
• Ensure procurement processes are compliant with regulatory requirements and internal policies
• Assist in evaluation and selection of preferred bidders based on competitiveness and ability to fulfill contract requirements and process purchase orders
• Liaise with Administrators to verify the deliveries. Ensure the correct items, quality and quantity are delivered.
• Coordinating quarterly procurement plans with all departmental heads
• Coordinate supplier payments and supplies deliveries to the office, ensuring to maintain a good supplier relationship

Fleet Responsibilities:

• Manage the Fleet department and liaise with transport service providers on transport schedules, and implementation of any policy changes
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends
• Ensure compliance of the company with government regulations that have to do with the transportation industry
• Take preventive measure to ensure safety of vehicles, motorcycles and drivers
• Ensure all vehicles are registered; carry out service, maintenance and inspection on regular basis
• Monitor fuel purchases by administering fuel cards for all vehicles to their respective drivers.
• Manage both procurement and fleet contracts with suppliers resolving any conflict and ensure the set systems and processes run smoothly
• Coordinate with the finance department on monthly procurement and fleet needs and support all Komaza stakeholders in their procurement and logistics needs..

What You Have

• Degree in Procurement, Supply Chain or Business Management
• Proof of Kenya Institute of Supplies Management Membership. Added advantage if you have both KISM & Chartered Institute of Purchasing and Supplies membership.
• Minimum 3 years of procurement or supply chain experience
• Experience in working with Odoo system, Excel, G-Suite is preferred
• Recent Certificate of Good Conduct and an up to date Tax Compliance Certificate
• Experience in auto or motorbike fleet management is an added advantage

You are Also

• Detail oriented with the ability to work independently, take initiative and set priorities
• A team player and can adapt to changes effectively with a high level of integrity and ability to maintain confidentiality
• Able to plan, organize and coordinate multiple activities simultaneously while being flexible and creative with the drive to do whatever necessary to get the job done
• A creative problem solver looking to continuously improve the systems while most efficiently getting the job done with good communication and negotiation skills