Procurement Assistant - Manufacturing at Gap Recruitment Services Limited

Job Purpose:

• To effectively and efficiently coordinate technical activities by planning, directing, preparing reports and ensuring smooth day to day operation in the department as well as ensuring timely installation of projects.
• Procure local goods and services at competitive rates within the procurement policy guidelines.
• Coordinate the prequalification of all local suppliers and maintain such records in the system.
• Fast track delivery of ordered local goods and services to meet the end user requirements.
• Track and report on procurement savings initiatives.
• Track and report on local suppliers performance on a monthly/quarterly basis.
• Champion departmental kaizen processes.

Key Roles & Responsibilities:

• Liaise with key stakeholders/demand owners; Marketing, Warehouse and Technical to understand the scope and specs of their demands/requisitions.
• Widely source for the required goods and services to ensure value for money for the organization while striving for a win - win solution with the suppliers.
• Establish and maintain in the vendor master data ideal payment terms for each local vendor.
• Share procurement decisions sheets with the demand owners and approvers to keep them updated on the purchase progress and decisions.
• Process local LPOs within 8 hours after requisition and approval in 24 hours and follow up for the delivery of goods/services as per the lead times agreed upon.
• Share Monthly procurement savings report.
• Update Quarterly price reviews and file signed copies for Audit/Referral purpose.
• Create and maintain Nav contracts for all local contractual services.

Key Results:

• Timely delivery for local goods and services & zero stock outs of locally sourced goods (internal NPS).
• Transparency and high-level integrity in the procurement process.
• Updated procurement reports/records.
• Robust high performance supplier base.
• Value for money; Procurement savings.
• Key Stakeholder engagement (Demand Owners).

Key Skills & Qualifications:

• Bachelors degree or diploma in Procurement/Supply Chain Management
• A minimum of one-year experience preferably in a busy procurement department
• Proven high ethical standards with good communication, problem-solving, and networking skills
• Knowledge of organizational effectiveness and operations management
• High integrity and honesty
• Highly organized and able to meet deadlines