Procurement Associate, Boresha Jamii at PATH

We seek to recruit a Procurement Associate who will be responsible for day-to-day processing of procurements in compliance with USAID rules / PATH Kenya’s internal policies and ensure timely purchase of goods and services for the field offices, while maintaining high standards of stewardship and accountability.

The Procurement Associate will be based in Kakamega or Kisumu and will report to the Project Finance Administrator.

This Position is contingent upon award to PATH.

Specific responsibilities include:

• Supporting the procurement of a wide range of goods, commodities, and services.
• Overseeing project procurement and ensure compliance with PATH policies.
• Undertaking all procurement functions, such as preparing requests for quotations, managing bid evaluations; coordinating the vendor selection process; developing procurement justification documentation (e.g., bid analyses; selection and negotiation memos etc.); and executing purchase orders with selected vendors.
• Managing vendor relationships, contacts, and pre-qualifications lists.
• Monitoring all purchase orders and following up with vendors to obtain invoices.
• Coordinating with the Accounting team to ensure that invoices have been paid.
• Providing updates on status of project procurement as requested.
• Maintaining up-to-date procurement files (paper and electronic backup), in accordance with project and PATH policies and procedures.
• Work closely with the project team to develop an annual procurement plan.
• Responsible for doing procurement report on a monthly basis.
• Managing any other procurement-related tasks related to his/her functions.

Required Experience

• A Bachelor’s Degree in any business-related field with a specialization /bias in procurement, CIPS qualification and KISM membership will be an added advantage.
• At least three (3) years progressive relevant on job experience, preferably in a busy NGO setting.
• Familiarity with USAID Rules and Regulations and Kenyan procurement laws.
• Excellent communication skills (both verbal and written). 
• Strong attention to detail, sound technical and analytical skills. 
• High standards of integrity. 
• Good time management skills and the ability to prioritize.
• Ability to take self-initiatives and solve problems. 
• Ability to handle multiple and conflicting priorities, and work under strict deadlines.