Job Vacancies at PATH Kenya

We seek to recruit two (2) Finance Associates who will be responsible for day-to-day processing of transactions in compliance with USAID rules / PATH Kenya’s internal policies and ensure timely financial processing and reporting of field activity costs for the office assigned, while maintaining high standards of stewardship and accountability.

The Finance Associate will be based in Kakamega or Kisumu and will report to the Finance Officer. 

This Position is contingent upon award to PATH.

Specific duties and responsibilities include:

• Manage petty cash disbursements as assigned.
• Assist in Inventory and commodity tracking Management.
• Perform monthly and ad hoc monthly bank reconciliations.
• Maintain updated records of all the field office financial transactions.
• Reconcile all supplies statements to PATH’s records and update the Finance Officer of any discrepancies.
• Make copies of all finance documents and file in sequence. Prepare the original complete set of monthly FOFR.
• Assist in tracking expenses and accuracy for services rendered on account and ensure they are within agreed limits.
• Work closely with program staff during trainings and meetings to make payments and check accuracy of details given.
• Check the accuracy of the receipts and vouchers presented to back-up expenses for completeness of the support documents.
• Check validity of expenses and receipts presented for payment with respect to reasonability, allowability and allocability basis.
• Prepare and ensure proper coding on all vouchers prepared by staff for validity and advise necessary adjustments to originator.
• Ensure that all invoices received from vendors are processed in an orderly manner and duly supported by proper documentation.
• Liaise with the Finance Officer to ensure that expenses recurring in nature are processed and paid in time e.g. telephone, internet, rent and security.

Required Experience

• Degree in Finance, Accounting, or related field
• Professional Accountancy training CPA or ACCA,
• A minimum of 2 years relevant progressive experience preferable in a busy NGO set up.
• Knowledge of USAID rules and regulations.
• Strong attention to detail.
• High numeracy, sound technical skills and analytical approach to work.
• Problem-solving skills and initiative.
• Excellent oral and written communication skills.
• Good time management skills and the ability to prioritize.
• Proficiency in Ms. Office applications especially word and excel.
• Hands on experience using an ERP system.

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PATH Kenya seeks to recruit two (2) Finance Officers who will be responsible for maintaining up to date, accurate and complete records in required formats for all financial transactions, post transactions in Business World, ensure full financial supporting documentations, review payment vouchers for supplier’s payments and carry out monthly Bank Reconciliations, respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Finance and Operations Manager on any discrepancies.

The Finance Officer will be based in Kakamega or Kisumu and will report to the Project Finance Administrator. 

This Position is contingent upon award to PATH.

Specific duties and responsibilities:

• Process and review payment vouchers for supplier’s payments, travel advance requests and other payments requests. Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with PATH’s financial policies.
• Review all travel expense reports, workshop expense reports and any other reconciliations for authorization, accuracy, allowable expenses, charge codes and accounting for advances. Follow up on resolutions of all questioned items and see that they are resolved in a timely manner.
• Responsible for posting transaction in Business World.
• Respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Finance Manager on any discrepancies.
• Respond to staff inquiries on a timely basis on any financial issues.
• Prepare and process Kenya Country payroll, statutory payments and remittances-add
• Disburse all PATH Money Transfer payments and funds transfer through E-Banking.
• Carry out monthly Bank Reconciliations.
• Prepare management accounts.
• As part of the Finance team, Identify opportunities for streamlining office processes, make recommendations to the finance team and implement changes.

Required Experience

• A degree in Finance, Accounting or any business-related field.
• Professional Accountancy training CPA or ACCA, MBA in Finance will be an added advantage.
• Minimum of 5 years relevant work experience with International NGO(s).
• Experience in managing of project funds, preparation of bank reconciliations, financial statements, and financial reporting and data analysis, auditing and taxation.
• Excellent attention to detail and possess sound technical skills.
• Analytical approach to work.
• Problem-solving skills, creative and initiative.
• Sound planning and organizational skills
• Good time management skills and the ability to prioritize.
• Able to work as part of a team and to build strong working relationships.
• Proficiency in Ms Office applications including word and excel, hands on work experience with Business World, Multi currency and payroll processing
• Excellent oral and written communication skills.

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PATH Kenya is seeking to recruit a Project Finance Administrator for USAID Boresha Jamii project to be based in Kakamega. The incumbent will report to the Senior Finance and Administration Manager USAID Boresha Jamii project.

This Position is contingent upon award to PATH.

Specific duties and responsibilities:

• Review and approve requests for workshops and advances to support activity implementation
• Act as the custodian for organizational policies and procedures by always ensuring staff compliance.
• Analyze project expenses, pipeline and burn-rate, including sub-recipient financial reports, on a monthly and quarterly basis, review project expenses with FAM on a monthly basis.
• Provide guidance and technical assistance to projects and partner organizations to ensure consistent, effective, and efficient compliance with project financial requirements
• Assist in the preparation and execution of contract mechanisms, including purchase orders, consultants and sub awards.
• Providing administrative support to specific programs in monitoring of project activities.
• Assisting in preparing and monitoring annual and life of project budgets.
• Tracking award agreements and ensuring compliance with spelt out agreement policies & procedures.
• Providing programs with monthly expense reports, labor reports and other project financial monitoring tools and making spending adjustments (re-classes) as required.
• Assist in building appropriate operational and financial systems to effectively receive, expend and account for donor funds.
• Timely review and processing of activities requests, travel advances, procurement request, operations and workshop expenses.
• Regular review of program-wide adherence to identified compliance issues (including financial reporting) intervening where necessary.
• Ensure that procurement by the project is carried out in accordance with donor and PATH requirements.
• Assist in preparation and follow up of VAT and Tax exemption on a case-by-case basis.

Required Experience

• Bachelor’s Degree in business, finance, accounting or related field. Certified Public Accountant (CPA- K) or ACCA with at least three years’ experience in financial management. MBA and experience in Budget monitoring and management will be an added advantage.
• Excellent analytical, financial management and budgeting skills.
• Ability to coordinate project work involving team members at junior and senior levels across the organization.
• In-depth knowledge of USAID and other international donor requirements as well as experience managing sub-agreements.
• Ability to learn, adopt and champion new business systems and processes.
• Extensive knowledge of the Microsoft Office suite of tools, particularly Excel, Word and SharePoint, as well as the ability to learn other software tools readily and implement them successfully.
• Project management experience is desirable.
• Excellent communication skills, both written and spoken.
• A high level of integrity and professionalism.
• Ability to identify business needs, gather and analyze information. 

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We seek to recruit a Procurement Associate who will be responsible for day-to-day processing of procurements in compliance with USAID rules / PATH Kenya’s internal policies and ensure timely purchase of goods and services for the field offices, while maintaining high standards of stewardship and accountability.

The Procurement Associate will be based in Kakamega or Kisumu and will report to the Project Finance Administrator.

This Position is contingent upon award to PATH.

Specific responsibilities include:

• Supporting the procurement of a wide range of goods, commodities, and services.
• Overseeing project procurement and ensure compliance with PATH policies.
• Undertaking all procurement functions, such as preparing requests for quotations, managing bid evaluations; coordinating the vendor selection process; developing procurement justification documentation (e.g., bid analyses; selection and negotiation memos etc.); and executing purchase orders with selected vendors.
• Managing vendor relationships, contacts, and pre-qualifications lists.
• Monitoring all purchase orders and following up with vendors to obtain invoices.
• Coordinating with the Accounting team to ensure that invoices have been paid.
• Providing updates on status of project procurement as requested.
• Maintaining up-to-date procurement files (paper and electronic backup), in accordance with project and PATH policies and procedures.
• Work closely with the project team to develop an annual procurement plan.
• Responsible for doing procurement report on a monthly basis.
• Managing any other procurement-related tasks related to his/her functions.

Required Experience

• A Bachelor’s Degree in any business-related field with a specialization /bias in procurement, CIPS qualification and KISM membership will be an added advantage.
• At least three (3) years progressive relevant on job experience, preferably in a busy NGO setting.
• Familiarity with USAID Rules and Regulations and Kenyan procurement laws.
• Excellent communication skills (both verbal and written). 
• Strong attention to detail, sound technical and analytical skills. 
• High standards of integrity. 
• Good time management skills and the ability to prioritize.
• Ability to take self-initiatives and solve problems. 
• Ability to handle multiple and conflicting priorities, and work under strict deadlines. 

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The incumbent will provide technical support and supervision in collaboration with MOH CHMT and SCHMT teams to ensure the successful planning and implementation of HIV TB service delivery activities at facility level including facility work planning and target setting, performance reviews, support supervision, technical support, SIMS activities and reporting. The Program Officer will provide representation for the USAID Boresha Jamii project at facility, sub-county and county HIV TB related technical forums and meetings as may be called upon. The Program Officers will be based in county offices and will report to the Technical Advisor, C&T, PMTCT and Gender.

This Position is contingent upon award to PATH.

 Key Responsibilities:

• Provide technical support and mentorship in the implementation of the HIV TB service delivery component of the project at facility, sub-county and county level.
• In consultation with Technical Advisor/s, monitor implementation of costed project work-plans at facility, sub-county, and county levels.
• Champion use of evidence-based interventions along the continuum of HIV care services by guiding adherence to the principles of continuous quality improvement through use of data, e.g., MER indicators, HFR indicators, MPRs and SIMS reports.
• Provide technical support for integration of the project’s technical approaches for the achievement of successful project implementation at facility level using evidence informed, innovative and best practices.
• Provide technical support in creating and strengthening linkages and referral networks between facility and community activities ensuring there is seamless implementation of activities leading to improved health outcomes at facility, sub-county and county levels.
• In consultation with the Technical Advisor/s support preparation of monthly, quarterly, and other reports as may be required and submit these to the Technical Advisor/s in a timely manner.
• Provide technical support for weekly, monthly, quarterly, semi-annual, and annual facility performance reviews, assessing progress in an objective manner in collaboration with S/CHMT.
• Provide technical support for Quality Improvement/Quality Assurance interventions at facility level in collaboration with S/CHMT.
• Provide technical support for implementation and utilization EMR at facility level.
• Participate in site preparation for supportive supervision and SIMS assessments and ensure recommendations are implemented at facility level by project team in collaboration with S/CHMT.  
• Coordinate with S/CHMT on implementation of facility level HIV TB service delivery work plans.
• Represent the project in technical forums at facility, sub-county and county level.

Required Experience

• Clinical Officer (or equivalent qualification) with an advanced diploma with a minimum of 5 years’ experience providing direct technical support in implementation of health service delivery project with specific experience in HIV/TB projects.
• Bachelor’s degree in health sciences and/or MPH or other master’s degree in a relevant field will be an added advantage.
• Training on GBV minimum package of care for survivors
• Hands on clinical experience in HIV service delivery and technical coordination.
• Proven experience and familiarity with MOH/GOK health systems including EMR systems.
• Excellent interpersonal and supervisory skills, capable of directing and managing change, effective delegation, inspiring teamwork and motivating staff and partners to achieve results. Computer literacy
• Research experience, proposal and abstract writing will be a distinctive advantage.
• Ability to work in a complex project implementation environment with multiple tasks, short deadlines and intense pressure to perform.
• Ability to work with a multi-sectoral team and support collaboration with multiple stakeholders
• Ability and willingness to learn.
• Excellent facilitation, mentorship, team building and coordination skills.
• Experience in public speaking and professional presentations.
• Field oriented and comfortable with a team approach to programming

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PATH Kenya is seeking to recruit an Administrative Assistant for the USAID Boresha Jamii project, who will provide general and administrative support to the administration office and will be responsible for typing of internal and external correspondences, electronic filing, maintaining staff records, office administration, tracking of office equipment and updating the staff leave schedule, as required in addition to tracking payment of utility bills ensuring they are paid promptly.

The Administrative Assistant will be based in Kisumu and will report to the Finance Associate.

This Position is contingent upon award to PATH.

Specific duties and responsibilities:

• Act as a backup to the Receptionist.
• Update the assets inventory data base.
• Prepare departmental reports as required.
• Commodity and stores management experience
• Track payment of utility bills ensuring they are paid promptly.
• Follow-up with vendors on equipment that go for warranty checks and repairs.
• Responsible for stationery and office supplies; ensuring adequate and timely replenishment of supplies.
• Work with the Administrative Officer, source for quotations and provide cost analysis for supplies, equipment and services.
• Facilitate processing of DA1 forms and ensure proper documentation of Invoices. Follow up with vendors for prompt refund of paid VAT.

Required Experience

• Diploma in Business Administration with a minimum of three years of related experience working for a national or international NGO in administrative capacity.
• Proven experience in managing a variety of office functions.
• Good problem solving skills.
• Ability to work in a team environment.
• Good communication skills, both verbal and written.
• Ability to interpret and implement policies and guidelines.
• Proven ability to work on multiple projects with competing deadlines.
• Requires broad cross-cultural experience, understanding and sensitivity.
• Ability to recognize sensitive areas and maintain confidentiality of information.
• Detail oriented, organized, self-motivated, and able to work independently and under pressure.

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PATH Kenya is seeking to recruit a Technical Advisor, HIV/TB Care and Treatment PMTCT & Gender Services to serve as the lead and technical expert in HIV Care and Treatment, PMTCT, Gender and TB programming for USAID Boresha Jamii project. S/he will also provide technical support and supervision to ensure that the HIV Care and Treatment, PMTCT, Gender and TB services scope of work for the USAID Boresha Jamii project area assigned is fully carried out and to the highest possible degree of quality.

S/he will be responsible for providing technical support and supervision in collaboration with USAID Boresha Jamii project management teams to ensure the successful planning and implementation of HIV service delivery activities, including work planning, budgeting, support supervision, technical support, and reporting in assigned areas. The incumbent will provide technical expertise, coordination and supervision of all HIV Care and Treatment, PMTCT, TB/HIV and Gender activities within the assigned project area in compliance with national and donor guidelines and policies; provide technical assistance and leadership of service delivery through the writing and review of proposals, papers, and reports to ensure quality, accuracy, and appropriateness. The incumbent will report to the Senior Technical Advisor, Care and Treatment, and Systems Strengthening. This position will be based in Kakamega.

This Position is contingent upon award to PATH.

Specific Duties and Responsibilities:

• Provide administrative and technical leadership of the service delivery core team of HIV Service Delivery Program Officers to ensure effective collaboration, teamwork, and collegiality.
• Provide technical leadership and mentorship in the implementation of the HIV Care and Treatment, PMTCT, and Gender service delivery component of the project.
• Support integration of gender services in HIV/TB program interventions.
• Coordinate the development, implementation, and monitoring of costed project work-plans.
• Supervise and coordinate the service delivery project team in the assigned project area including HIV/TB Care and Treatment, PMTCT, and Gender services in close collaboration with M&E team.
• Oversee the integration of the project’s technical approaches for the achievement of successful project implementation using evidence informed, innovative and best practices.
• Provide leadership in creating and strengthening linkages and referral networks between facility and community activities ensuring there is seamless implementation of activities leading to improved health outcomes across the project areas.
• Take part in the preparation of monthly, quarterly and other reports as may be required and submit these to the Senior Technical Advisor, Care and Treatment, and Systems Strengthening in a timely manner.
• Provide leadership in weekly, monthly, quarterly, semi-annual and annual project performance reviews, assessing progress in an objective manner.
• Provide leadership to the HIV/TB Care and Treatment PMTCT and Gender service delivery teams on Quality Improvement/Quality Assurance interventions.
• Participate in the donor progress report writing, continuation application and quarterly review report writing and presentation.
• Take lead in site preparation for supportive supervision and SIMS assessments and ensure recommendations are implemented at facility level by project team.
• Coordination with CHMTs and S/CHMTs on implementation of HIV/TB Care and Treatment PMTCT and Gender service delivery work plans.
• Represent the project in technical forums at sub-county, county and national level.

Required Experience

• Medical Doctor (or equivalent qualification) with a minimum of 5 years’ experience providing leadership in implementation of health service delivery project with specific experience in HIV/TB projects.
• MPH or other master’s degree in a relevant field will be an added advantage
• Training on GBV minimum package of care for survivors.
• Hands on clinical experience in HIV service delivery and technical coordination
• Proven experience leading multi-sectoral project teams in implementing PEPFAR projects
• Proven experience and familiarity with MOH/GOK health systems.
• Excellent interpersonal and supervisory skills, capable of directing and managing change, effective delegation, inspiring teamwork and motivating staff and partners to achieve results.
• Research experience, proposal and abstract writing will be a distinctive advantage.
• Excellent computer skills.
• Excellent facilitation, mentorship, team building and coordination skills.
• Ability to lead a multi-sectoral team and support collaboration with multiple stakeholders.
• Ability to work in a complex project implementation environment with multiple tasks, short deadlines and intense pressure to perform.

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S/he will provide technical support and supervision in collaboration with USAID Boresha Jamii project management teams to ensure the successful planning and implementation of commodity and laboratory management and reporting activities, including work planning, budgeting, support supervision, technical support and reporting in assigned areas. The incumbent will provide representation for the USAID Boresha Jamii project and PATH Kenya at facility, sub-county, county and national laboratory systems strengthening forums and meetings as may be called upon. The incumbent will report to the Senior Technical Advisor, Care and Treatment, and Systems Strengthening. This position is based in Kisumu.

  This Position is contingent upon award to PATH.

Specific duties and responsibilities:

• Provide technical leadership on the laboratory services management aspects of HIV service delivery activities, including the laboratory network, to ensure effective implementation, collaboration, teamwork, and collegiality for these activities.
• Provide oversight for the project team on laboratory systems and networks including the decentralized laboratory network for test samples.
• Provide technical assistance and capacity building support to facility laboratory personnel for expansion of quality laboratory services especially improved access to laboratory diagnosis and monitoring through HIV testing, Viral Load testing, CD4 testing, Early Infant Diagnosis and Gene Expert TB testing to support provision of quality integrated HIV services at health facilities in liaison with S/CMLTs.
• Provide technical assistance and capacity building to establish, strengthen and expand the laboratory network between facilities, sub-counties, and counties in collaboration with S/CMLTs
• Provide overall technical leadership in the implementation of the HIV services laboratory management components of the project and support laboratory management information systems (LMIS) such as the remote login.
• Support laboratory capacity building and technical assistance on reagent/commodity forecasting, quantification, procurement, and consumption reporting in liaison with S/CMLTs and the national supply chain mechanisms.
• Coordinate the development, implementation, and monitoring of laboratory management project work-plans.
• Provide technical leadership in creating and strengthening laboratory management at facility, sub-county and county levels ensuring there is seamless implementation of activities leading to improved health outcomes.
• Provide technical leadership in the preparation laboratory management related monthly, quarterly, and other reports as may be required and submit these to the Senior Technical Advisor, Care, Treatment and Systems Strengthening in a timely manner.
• Provide technical leadership in weekly, monthly, quarterly, semi-annual and annual project performance reviews for laboratory management activities in collaboration with CHMT/SCHMT.
• Provide technical leadership on Quality Improvement/Quality Assurance interventions in laboratory management activities at facility, sub-county and county level in collaboration with CHMT/SCHMT.
• Participate in the donor progress report writing, continuation application and quarterly review report writing and presentation.
• Participate in site preparation for supportive supervision and SIMS assessments and ensure recommendations are implemented at facility level by project team in collaboration with CHMT/SCHMT.  
• Overall coordination with CHMT/SCHMT on implementation of laboratory systems strengthening related service delivery work plans.
• Represent the project team at technical/stakeholder forums with the county and national government, the donor institutions and other implementing partners on laboratory related matters.
• Participate in any other duties consistent with the position as assigned

Required Experience

• A Bachelor’s degree in Medical Laboratory Technology/Science or its equivalent with a minimum of 5 years’ experience providing technical support and leadership in implementation of laboratory systems strengthening.
• MPH or other master’s degree in a relevant field will be an added advantage.
• Hands on clinical experience in Participate in any other duties consistent with the position as assigned in HIV service delivery.
• Proven experience and familiarity with MOH/GOK supply chain systems.
• Excellent interpersonal and supervisory skills, capable of directing and managing change, effective delegation, inspiring teamwork and motivating staff and partners to achieve results.
• Computer literacy.
• Research experience, proposal and abstract writing will be a distinctive advantage.
• Ability to work in a complex project implementation environment with multiple tasks, short deadlines and intense pressure to perform.
• Ability to collaborate with a multi-sectoral project team and multiple county, sub-county stakeholders.
• Ability and willingness to learn.
• Excellent facilitation, mentorship, team building and coordination skills.
• Experience in public speaking and professional presentations.
• Field oriented and comfortable with a team approach to programming.