PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passio...
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Procurement Associate, USAID Nuru ya Mtoto Project
Carry out procurement processes in line with the PATH Kenya laid down policies as well as donor regulations and the laws of the land.
Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
Sit in procurement review committee meetings and take minutes of the deliberations
Track orders and confirm system lead times, delivery dates, and costs.
Prepare, update, and maintain purchase orders until they are closed.
Prepare weekly management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
Identify opportunities and implement actions aimed at achieving efficiencies in procurement processes.
Advise/update the procurement review committee on emerging issues around procurement
Ensure that invoices are properly supported before payment consideration
Facilitate good mutual business relationships with suppliers/vendors.
Procure approved procurement requests on time.
Maintain up to date procurement document filing system.
Prepare annual and ad hoc procurement plans
Taxes refund
Sensitize staff, LIPs and vendors on tax refund requirements and compliance.
Ensure that all the project’s vendors and LIPs sign VAT and other taxes refund memos.
Process DA 1 application in conformity with guidelines provided by PATH Kenya and USAID.
Ensure that the project does not at any time ran out of DA 1 application stationary.
Maintain an up-to-date DA 1 application log/tracker.
Follow up any due VAT refunds with the vendors and properly document and file such follow ups.
Prepare monthly DA 1 application and taxes refunds status report for management’s review and decision making.
Prepare quarterly DA 1 reports in the format prescribed by USAID.
Advise the project’s leadership on the emerging issues around taxes refund in Kenya.
Required Skills
Required Experience
A Bachelor’s Degree in any business-related field with a specialization /bias in procurement.
CIPS qualification and KISM membership will be an added advantage.
At least 2 years progressive relevant on job experience, preferably in a busy NGO setting.
Familiarity with USAID Rules and Regulations and Kenyan procurement laws.
Excellent communication skills (both verbal and written).
Strong attention to detail, sound technical and analytical skills.
Ability to take sound meeting minutes
High standards of integrity.
Good time management skills and the ability to prioritize.
Ability to take self-initiatives and solve problems.
Ability to handle multiple and conflicting priorities, and work under strict deadlines.
Extensive familiarity with DA 1 application processes.
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