Procurement Clerk at Aga Khan Academy

The position

The Procurement Clerk will be responsible for assisting the Procurement Manager, oversee the clerical work and procurement data managements and other procurement projects to ensure efficient and accurate procurement processes.

DUTIES AND RESPONSIBILITY:

• Process invoices for payment and submission to the Procurement Manager or Finance Department (as directed) including reconciliations.
• Assist with collecting data for the Procurement Manager of market trends of supplies in the market and supplies analysis.
• Assist with closing all open LPOs and orders, reporting on progress and filing.
• Follow up with various departments for work completion certificates.
• Supplier vetting – share the forms with the vendors, check if all documents have been received and filed.
• Assist with tabulating quotations and preparing the summaries and LPO’s.
• Assist with follow up of orders and liaison with the Stores team.
• Maintain and keep files for purchase orders, quotations and supplier vetting forms.
• Assist the Procurement assistant with tender processes for purchase of good and services.
• Maintain and update a register of suppliers

The requirements

• At least a Diploma in a Business-related field
• At least 1 year working experience in a similar field.
• Proficient in Microsoft Office programmes
• Good communication and interpersonal skills
• Attention to details