Procurement Manager (Bsc. Pharmacy) at Orthomedics & Pharmaceuticals

Responsibilities

• Oversee procurement activities for the entire company, including sourcing and negotiating with suppliers.
• Form a procurement committee to ensure that the needs of each branch are met in a timely manner.
• Monitor stock levels across all branches, ensuring optimum stock levels are maintained to prevent stockouts.
• Collaborate with management to plan and conduct regular stock takes, ensuring accountability and maintaining accurate stock records across the organization
• Generate regular stock reports, highlighting out-of-stock items and taking proactive measures to restock.
• Track and document inventory movements to avoid stock discrepancies and prevent potential losses.
• Conduct regular audits of stock records to ensure accuracy, transparency, and accountability in stock management.
• Be accountable for any loss of stock, promptly investigating and reporting any discrepancies or issues to the management.
• Facilitate efficient communication and support between branches to promote seamless operations.
• Prepare and submit regular reports on procurement activities, and any notable issues or improvements.
• Oversee the clearance of imported goods, ensuring compliance with custom regulations (i.e. KRA requirements) and timely clearance processes.
• Oversee the registration of products with the Pharmacy and Poisons Board (PPB), ensuring all products are properly registered.
• Work closely with management to enhance smooth and effective branch operations.
• Participate in regular meetings with the different branches to discuss challenges, updates, and planning.

Qualifications & Competencies

• Bachelor’s degree in Pharmacy.
• Registered Member with Kenya Institute of Supplies Management or relevant professional body such as PPB.
• Strong negotiation and communication skills.
• Knowledge of procurement processes and best practices.
• Budgeting and financial analysis skills.
• Familiarity with vendor management software or enterprise resource planning (ERP) systems. Experience with Microsoft D365 is an added advantage.
• Excellent analytical, problem-solving, and decision-making abilities.
• Experience in similar industry preferred with knowledge of orthopaedic implants, splints, rehabilitation products, pharmaceuticals and non pharmaceuticals.