Procurement Intern at World Food Programme (WFP)

JOB PURPOSE

• The Procurement unit would like to harness the business-oriented analysis skills to better achieve its strategic goals of being agile, being reliable & cost efficient, supporting quality & safety, and strengthening national capacities & markets. With the intern on board we look forward to promote end-to-end visibility on procurement function, and leverage advanced analytics and optimization tools.
• Under the direct supervision of the Procurement Officer, the incumbent will be provided with close mentoring, guidance and technical supervision. Performance planning and reviews as well as learning and development discussions will be elemental part of the supervision.

KEY ACCOUNTABILITIES (not all-inclusive)
The tasks to be assigned to the intern include but are not limited to:

• Support on purchase requisitions and data analysis on prices and other key data points
• Ensure that data pipelines are robust and remain healthy to sustain automated analyses
• Support on collation and design of traceability template for deployment in local/regional procurement data collection
• Support progress against project milestones to ensure timely completion of project deliverables
• Leverage optimisation to enhance Procurement unit performance by way of system and process improvements
• Be proactive in liaising with the different FOs to collate analyse and present, in a timely manner, data for various reporting requirements
• Produce dashboards to support the work of Procurement unit
• Any other tasks required to support Procurement operations
• Be a proactive listener to Procurement unit challenges and propose relevant analytical support.

STANDARD MINIMUM QUALIFICATIONS

• Currently enrolled in university with at least two years undergraduate studies completed, or recently graduated (within the last 6 months) pursuing a graduate programme in Procurement, or a related field
• Currently enrolled or recent graduate of an advanced university degree (Masters or equivalent) highly regarded
• Fluent in English (both oral and written) is a must
• Good knowledge of Database; Good knowledge of Office 365

ADDITIONAL SKILLS/REQUIREMENTS

• Effective organizational, interpersonal and communication skills
• Ability to work with minimum supervision
• Highly numerate with an innate ability to analyze & interpret data quickly, & recommend improvements,
• Knowledge on Procurement management
• Flexibility and ability to work with deadlines under — sometimes — stressful conditions,
• Ability to work both individually and in a team as appropriate,
• Problem solving skills

TRAINING COMPONENTS

• The intern will receive training on the below;
• In depth global market intelligence reporting in pre-agreed format, on a monthly (or otherwise advised basis) covering concern goods & services with commentary on observed trends.
• Timely collation, analysis and presentation of requisite country data on a monthly or otherwise advised periodic basis.
• Continuous review of traceability template with recommendations for review to make it more suitable for purpose.
   

SUCCESS CRITERIA
How will we define success?

• Demonstrates competency in business-oriented systems, data analysis and tools in order to support the Kenya Office Procurement unit in interpretation of data for use in decision making and strategy development.

DELIVERABLES/OUTPUTS

• In depth global market intelligence reporting in pre-agreed format, on a monthly (or otherwise advised basis) covering concern goods & services with commentary on observed trends.
• Timely collation, analysis and presentation of requisite country data on a monthly or otherwise advised periodic basis.
• Continuous review of traceability template with recommendations for review to make it more suitable for purpose.

DEADLINE FOR APPLICATIONS

• The deadline for receiving applications for this position is June 04, 2023 at 11:59 p.m. (East African Time).
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
• Employment is decided on the basis of competitive selection, qualifications and merit.