Procurement Lead at Kitengela International School

Job Summary

• The overall job purpose is to source and purchase goods and services for the school, ensuring that all purchases are of high quality, delivered on time, and within the school's budget.

Duties and Responsibilities

• Develop and implement procurement policies and procedures for the school;
• Source and purchase goods and services for the school, ensuring that all purchases are of high quality and delivered on time;
• Monitor supplier performance to ensure that they meet the school's requirements;
• Develop and maintain a comprehensive procurement database and system to track procurement activities;
• Conduct market research to identify new products and suppliers that can meet the school's needs;
• Ensure that all procurement activities comply with the school’s procurement regulations;
• Resolve procurement-related disputes with suppliers in a timely and professional manner;
• Attend and participate in trainings to stay up-to-date with procurement trends and best practices;
• Develop and maintain relationships with suppliers to ensure the best prices and terms for the school;
• Liaise with various user departments including Heads of Schools and Admin Assistants to determine the procurement needs, quality of goods and services and specifications
• Act as a signatory for the weekly payment of casuals guided by the check in and check out logs;
• Prepare reports and presentations on procurement activities for the school board;
• Participate in preparation of termly and annual budget for the school;
• Develop and implement cost-saving initiatives;
• Liaise with the foreman to assist in purchasing of products required in the construction sites;
• Countersign all the invoices LPO’s and payments that are due before the payments are processed;
• Conduct walk through to the construction site to check on the daily progress;
• Oversee the raising and approval of the Local Purchase Orders for various schools; and
• Any other responsibilities assigned to the jobholder by the supervisor from time to time.

Qualifications

• Bachelor’s Degree in Procurement and Logistics/ Procurement and contract Management
• Professional certification in Supply Chain Management
• Member of KISM/CIPS/CSPS
• Minimum of 3 years’ of experience in procurement

Desired Competencies and Attributes

• Knowledge of procurement policies, procedures, and regulations.
• Knowledge of inventory management.
• Knowledge of contract negotiation and pricing.
• Ability to conduct market research.
• Proficiency in using procurement software and databases.
• Excellent analytical and problem-solving skills.
• Excellent communication and negotiation skills.
• Excellent attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office.
• Strong work ethic
• Strong Organization skills
• Collaboration and team player