Procurement & Logistics Officer at Agency for Cross Border Pastoralists Development (APaD)

The Agency for Cross-Border Pastoralists Development (APaD) is seeking a highly motivated and detail-oriented Procurement and Logistics Officer to support the efficient acquisition of goods, services, and works, as well as ensure smooth logistical operations in line with APaD’s policies and donor requirements. The Officer will play a key role in supporting both program and operational teams in achieving timely, transparent, and value-for-money procurement and logistics processes.

Key Responsibilities

Procurement:

• Coordinate the procurement of goods and services in accordance with APaD’s procurement policies and donor regulations.
• Prepare and issue Request for Quotations (RFQs), bid analyses, and purchase orders.
• Maintain an up-to-date procurement tracker, vendor database, and price catalogues.
• Support tender processes, including the preparation of tender documents, facilitation of evaluation
• committees, and documentation of procurement decisions.
• Ensure accurate, complete, and compliant procurement documentation and filing for audit and donor review.
• Liaise with program and operations teams to consolidate procurement plans and forecast needs.
• Conduct regular market surveys to ensure competitive pricing and value for money.
• Vet vendors and manage supplier performance and contract compliance.
• Prepare and submit periodic procurement reports to management and donors.

Logistics:

• Coordinate the delivery and distribution of procured goods to project sites, ensuring timely and accurate dispatch.
• Monitor and track inventory, deliveries, and supplies to ensure effective stock and asset management.
• Oversee transport and fleet management, including vehicle scheduling, maintenance, and fuel tracking.
• Support the management of APaD stores and distribution points.
• Ensure safety, security, and accountability in the handling and transportation of goods and equipment.
• Provide logistical support for events, workshops, and field visits.

Minimum Qualifications & Experience

• Bachelor’s degree in Procurement, Logistics, Supply Chain Management, Business Administration, or a related field.
• Professional certification such as CIPS or KISM membership is an added advantage.
• At least 3 years of relevant experience in procurement and logistics, preferably in an NGO or development setting.
• Strong knowledge of procurement standards, logistics systems, and donor compliance requirements (e.g., USAID, EU, UN).
• Experience in fleet and warehouse management, asset tracking, and logistical coordination.
• Proficiency in MS Office and procurement/logistics software/tools.
• Excellent negotiation, organizational, and planning skills.
• High level of integrity, confidentiality, and attention to detail.
• Knowledge of the Turkana region and pastoralist operating contexts is desirable.