Procurement Manager - Construction at Tatu City Limited

Key Responsibilities

Strategic Procurement Leadership

• Develop and implement comprehensive procurement strategies aligned with Tatu City's construction and infrastructure development goals
• Lead the procurement function for large-scale construction projects, including civil works, infrastructure, utilities, and building developments
• Establish procurement policies, procedures, and best practices that ensure efficiency, transparency, and value for money
• Provide strategic input on make-or-buy decisions, project phasing, and resource allocation
• Drive continuous improvement initiatives to optimize procurement processes and enhance organizational capability

Procurement Operations & Project Support

• Oversee end-to-end procurement activities including tendering, evaluation, negotiation, contract award, and administration
• Develop and maintain comprehensive procurement plans aligned with project master schedules, timelines, and budgets
• Coordinate procurement activities across multiple concurrent construction projects and development phases
• Prepare, review, and issue complex RFQs, RFPs, EOIs, and other procurement documentation for construction materials, equipment, and services
• Ensure timely delivery of materials and services to avoid project delays and operational disruptions
• Manage procurement budgets and expenditure tracking to ensure cost control and financial accountability
• Implement procurement systems and tools that enhance visibility, reporting, and decision-making

Supplier & Contract Management

• Build and maintain a robust network of qualified vendors, contractors, suppliers, and service providers for construction materials, equipment, and specialized services
• Lead supplier prequalification, evaluation, and performance management processes
• Negotiate competitive pricing, favorable contract terms, and value-added arrangements with suppliers
• Oversee contract administration including variations, extensions, claims, disputes, and closeouts
• Monitor supplier performance against KPIs including quality, safety, delivery timelines, and compliance standards
• Establish long-term strategic partnerships with key suppliers to ensure continuity and preferential terms
• Manage supplier risk including financial stability assessments, capacity evaluations, and contingency planning
• Lead supplier development initiatives to enhance local content and support community economic development

Governance, Compliance & Risk Management

• Ensure all procurement activities comply with company policies, Kenyan procurement laws, Special Economic Zone regulations, and international best practices
• Promote transparent, ethical, and auditable procurement practices across all transactions
• Implement robust internal controls to prevent fraud, conflicts of interest, and non-compliance
• Lead procurement audits and ensure readiness for external reviews and regulatory inspections
• Develop and maintain comprehensive procurement documentation and audit trails
• Track and report procurement performance metrics including cost savings, supplier compliance, cycle times, and quality indices
• Manage procurement risks including supply chain disruptions, currency fluctuations, and market volatility
• Ensure adherence to health, safety, environmental, and sustainability standards in procurement decisions

Stakeholder Engagement & Team Leadership

• Collaborate closely with Construction & Delivery teams, project managers, quantity surveyors, engineers, and site teams to understand requirements and deliver solutions
• Engage with finance, legal, and compliance teams to ensure alignment on contracts, payments, and regulatory matters
• Build effective working relationships with contractors, consultants, and external partners
• Lead, mentor, and develop procurement team members to build organizational capability
• Represent the procurement function in senior management meetings, project reviews, and stakeholder forums
• Provide training and guidance to internal teams on procurement policies, processes, and best practices

Financial & Cost Management

• Drive cost optimization through strategic sourcing, competitive bidding, volume discounts, and supplier negotiations
• Conduct cost-benefit analyses, total cost of ownership assessments, and value engineering studies
• Identify and deliver measurable cost savings and efficiency gains across procurement activities
• Manage working capital through optimized inventory levels, payment terms, and supplier financing arrangements
• Support budgeting and forecasting processes with accurate procurement data and market intelligence
• Report on procurement spend analytics, savings achieved, and budget variances

Market Intelligence & Innovation

• Monitor construction materials markets, pricing trends, supply availability, and industry developments
• Conduct market research to identify new suppliers, alternative materials, and innovative solutions
• Introduce sustainable and green procurement practices aligned with environmental commitments
• Leverage technology and digital tools to enhance procurement efficiency and transparency
• Benchmark procurement performance against industry standards and competitors

Skills and Experience 

• Bachelor's Degree in Procurement, Supply Chain Management, Construction Management, Quantity Surveying, Business Administration, or a related field (Required)
• Master's Degree or MBA with specialization in Procurement, Supply Chain, or Construction Management (Preferred)
• Professional certification from CIPS (Chartered Institute of Procurement & Supply), CPSM (Certified Professional in Supply Management), KISM (Kenya Institute of Supplies Management), or equivalent (Required)
• Additional certifications in Project Management (PMP, PRINCE2) or Contract Management (Preferred)
• Minimum 10 years of progressive procurement experience, with at least 5 years in a managerial or senior role
• Proven experience in construction procurement, infrastructure projects, or real estate development (Essential)
• Demonstrated success managing procurement for large-scale, multi-phase construction projects (minimum project values of KES 500M+)
• Strong background in contract management, supplier negotiations, and commercial terms structuring