Procurement Manager at Enashipai Resort & Spa

Primary duties and responsibilities:

• Source vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales with respective HOD’s. 
• Process requisitions and purchase orders for supplies and equipment. 
• Analyze market and delivery systems in order to assess present and future material availability. 
• Update purchasing and contract management instructions, policies, and procedures. 
• Participate in the development of specifications for equipment, products or substitute materials. 
• Resolve vendor or contractor grievances, and claims against suppliers. 
• Supervise activities of personnel engaged in buying, and distributing materials, equipment, machinery, and supplies. 
• Prepare reports regarding market conditions and merchandise costs. 
• Ensure the stocks are accurate, in good storage condition, in respect with the law and local procedures, and have not passed their expiry date. 
• Provide advice on cost containment and purchase optimization to the management. 
• Conducts market studies and surveys trends. 
• Reviews and co-signs Purchase Orders on a timely and efficient manner. 
• Negotiates, renews or terminates existing contracts or agreements whenever applicable. 
• Be responsible of returnable supplies and all damages, if any. 
• Conducts suppliers' visit and inspections and ensure proper communication and coordination. 
• To follow-up with international suppliers regarding our orders and appointed freight forwarder for consignment clearance with customs. 
• To ensure conformity to standards and specifications of merchandise as required by the management. 
• To ensure that the requisitions from originating departments follow the procurement policy. 
• To constantly endeavour to obtain goods at competitive prices without sacrificing the desired quality standards. 
• To ensure that store inventories have maximum par levels. 
• To comply with all company policies. 
• Prepare price change forms.
• Prepare and submit end month reports needs details
• Participate in stock takes. 
• To ensure that stock management reports are produced in a timely and accurate manner. 
• Maintaining supplier‟s database. 
• Assist in the interview and recruitment of purchasing and stores staff.
• Any other duty as assigned from time to time to comply with the activities of the hotels. 

Key Competencies:

• Familiarity with sourcing and vendor management.
• Strong leadership capabilities.
• Knowledge of local suppliers to the hospitality, travel and tourism industry.
• Strong analytical and negotiation skills.
• Excellent attention to detail.
• Effective communication and interpersonal skills.
• Ability to supervise a team and to work under pressure.
• Knowledge of procurement regulations and best practices.
• Strong understanding of business goals and standards for customer service
• Working knowledge of materials control and sun systems.

Academic Qualifications:

• Minimum Bachelor’s degree in Purchasing or a related field

Experience:

• MUST have at least 5 years’ experience in a busy environment preferably in a 4 -5-star hotel as a procurement Manager