Procurement Manager at Pathfinder International

Key Responsibilities:

Procurement

Procurement of Goods and Services:

• Purchase goods and services, analyze purchase requisitions for accuracy.
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders and long-term agreements when appropriate.
• Review existing office supply contracts and coordinate the bid process in accordance with Pathfinder International procurement rules and best practices.
• Prepare and follow up payment requests for goods and services in a timely manner in accordance with existing Pathfinder policies and guidelines
• Monitor supplier performance and work with suppliers on issues management.
• Oversee contract management for all suppliers and creation of purchase orders in assigned countries.

Multi-Country Projects:

• Lead procurement efforts under multi-country projects and projects where Pathfinder does not have a country office in place.

Training and Capacity Building

Capacity Building/Mentorship:

• Onboard country procurement staff in regard to procurement. Provide technical training and guidance.
• Identify gaps in terms of understanding procurement policy, procedures, compliance with donor requirements, roles and responsibilities and internal controls.
•  Meet regularly with country procurement staff to understand needs, challenges, and facilitate lessons learned.

Training:

• Train country procurement staff on Pathfinder procurement policies, procedures, and systems

Compliance

Lead compliance efforts through monitoring, awareness, procurement tools and reporting:

• Assist Senior Procurement Advisor with conducting routine spot checks of procurement files for identification of any gaps and as a part of Pathfinder’s country led strategy, reporting findings to Director and developing mitigation efforts/plans
• Ensure awareness of procurement management resources among staff.
• Work with procurement staff to ensure routine and effective use of and compliance with Procurement Application and other Pathfinder procurement resources
• Share compliance reports based on monitoring with the Director Operations
• Work with Director to prepare various reports as needed by Director and/or leadership

Management and Support:

• Project Management and Participation: Lead, manage or participate in cross-functional project teams
• Operations Department support: Participate in staff meetings, work planning, training, etc
• Standards Assurance and Improvement: Support Pathfinder’s procurement excellence. Work with Operations department and other service departments to improve procurement resources e.g., policies, processes, procedures, templates, etc.

What You Bring:

• Bachelor’s degree in Procurement, Logistics and Supply Chain Management, Business Administration or related field, or a combination of education and experience that yields the required competencies
• Minimum of 5 years’ experience in procurement management
• Mastery of negotiation skills, including the ability to negotiate effectively, make sound decisions, and apply creative problem solving.
• Ability to manage procurement processes and procedures.

Preferred Qualifications:

• Master’s degree in Procurement, Logistics and Supply Chain Management, Business Administration or related field, or a combination of education and experience that yields the required competencies
• At least 3-5 years’ international non-profit experience, including experience with grants and contracts funded by USAID and foundations