Procurement Officer at Flexi-Personnel

JOB PURPOSE

• The Procurement Officer plays a crucial role in managing procurement activities, internal control systems both monitoring and controlling, management reporting as well as compliance and adherence to the Public Procurement and Asset Disposal Act of 2015 and regulations of 2020.

KEY DUTIES AND RESPONSIBILITIES

• Assist in preparing annual budgets and procurement plans.
• Oversee stock levels and logistics for multiple warehouses.
• Provide secretarial support to procurement committees and ensure proper documentation.
• Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process.
• Scrutinize purchase requisitions to align with budgets and procurement plans.
• Prepare and distribute Request For Quotations to suppliers and analyze quotations for purchase requisition approval by the relevant authorities prior.
• Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
• Ensure compliance with procurement regulations and company policies.
• Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts.
• Meet with suppliers to discuss performance metrics and production forecasts.
• Source organization requirements competitively and develop cost forecasts.
• Monitor and share information on market trends, prices, and quality factors affecting supplies.
• Ensure low-cost spending while maintaining specifications and quality.
• Review supplier relations and contracts and flag potential risks.
• Proper filing of procurement documents and approvals.
• Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the warehouses.
• Plan and review supply truck delivery schedules and manage logistics.
• Develop and implement supply chain procedures and systems for efficiency.

EDUCATION QUALIFICATIONS, EXPERIENCE, SKILLS, AND TRAITS

• Bachelor’s degree in Procurement, Supply Chain Management, or related field.
• Proven experience in procurement and supply chain management.
• Knowledge of Public Procurement and Asset Disposal Act of 2015 and related regulations.
• Strong analytical and negotiation skills.
• Proficiency in procurement software and MS Office.
• Excellent communication and interpersonal abilities.
• Ability to work independently and in a team.
• Attention to detail and organizational skills.
• Strong ethical standards and compliance mindset.