Procurement Officer at KEMRI Wellcome Trust Research Programme (KWTRP)

JOB PURPOSE: 

This role is responsible for ensuring that goods and services are purchased in a timely and cost-effective manner, and they’re availed to user departments in the right quality and quantity. This role serves as the main contact between internal customers and external suppliers.

Description: 

REPORTING LINES:

REPORTS TO:

• Senior Procurement Officer

FINANCIAL RESPONSIBILITIES:

• None

KEY RESPONSIBILITIES:

• Action all approved purchase requisitions, submit to prospective suppliers and expedite response for the same;
• Maintain good Supplier relations and negotiating contracts
• Evaluate and analyse the quotations submitted by proposed vendors and process local purchase orders.
• Research & evaluate Prospective Suppliers
• Compile documentation for approval by the Procurement Committee where required;
• Prepare tender documents and send out to prospective bidders;
• Receive bids from vendors, carry out evaluation and submit recommendation for awards;
• Preparation of Annual Procurement plans
• Conduct Due Diligence for Suppliers as required
• Provide support in disposal of assets declared either obsolete/no more annually or biannually); and
• Participate in the Procurement Committee as alternate Secretary to the Senior Procurement Officer.
• Assist in Supervision of Procurement Department in the absence of the Senior Procurement Officer

QUALIFICATIONS:

• Bachelor’s degree in purchasing and Supplies or in a relevant field.
• Full (CIPS- Level 6) qualification.
• Minimum of Four (4) years relevant experience in procurement; 1 Year of supervisory experience added advantage.

DESIRABLE

• Current membership with a professional body; CIPS & KISM
• Experience using an ERP system; with knowledge and experience in E-procurement Systems as an added advantage.

COMPETENCIES:

• Demonstrate high levels of integrity and confidentiality
• Excellent interpersonal, written, presentation and communication skills
• Basic analytical, problem solving and critical thinking skills;
• Team working and ability to work in diverse teams
• Flexibility, adaptability, multi-tasking and attention to detail