Procurement Officer at Nairobi Adventist Hospital

Job Purpose

The Job holder will be responsible for implementing the Hospital’s sourcing, tendering, and purchasing activities to ensure efficiency, cost effectiveness and value for money in line with the Hospital’s objectives.

Duties & Responsibilities:

• Monitoring and enforcing the hospitals procurement policies and procedures
• Manage the entire process of planning of commodities, procurement and supply chain activities.
• Ensure effective lines of communication to facilitate timely delivery of commodities using the most appropriate procurement procedures.
• Responsible for introducing process improvements in the supply chain and identify new vendors/suppliers.
• Establish and implement a monitoring system that ensures the prices paid for commodities are in line with local market prices.
• Develop and manage the rosters of suppliers, elaborate supplier selection and evaluation of quality performance measurement mechanisms.
• Assesses, prioritizes and manages multiple activities with attention to detail, meeting tight deadlines.
• Prepare monthly, quarterly and annual procurement plans and progress reports as required  Ensure transparent and competitive procurement is conducted and properly documented as required and in compliance with the hospital policy and plans.
• Organizes and leads the bid solicitation process including drafting and issuing tenders, developing bid evaluation criteria and guiding clients on process involved.
• Calls for and oversee selection committee to review applications and select vendors/ suppliers and ensures integrity of the competitive process, facilitates bidder debriefing where necessary and exercises appropriate judgment and tactfulness while ensuring protection of confidential information
• Prepares service delivery contracts and service orders for all acquisition needs
• Maintains procurement files including all relevant documentation and vendor/ supplier tracking system and maintaining all the relevant information concerning the organization suppliers.
• Manages supplier/vendor contracts and maintains relationships with suppliers to ensure completeness of deliverables outlined in the contract ensuring that all supplier complaints and concerns are addressed promptly for continuity of services at all times.

Minimum Job Requirements:

• Diploma and/or Bachelor’s Degree in Procurement or Supply Chain Management from a recognized University/College.
• Must be a member of a recognized professional procurement body (KISM, CIPS) or it’s equivalent.
• Must have at least CPA section IV or its equivalent
• At least three (3) years’ experience in a procurement environment preferably in a Hospital setting.
• Computer efficiency skills.
• Knowledge of contract law is an added advantage.
• Knowledge of e-procurement systems
• Knowledge of Public Procurement and Disposal Act
• Certificate of Good Conduct.