Procurement Officer at Peace Winds Japan

MAIN ROLES & RESPONSIBILITIES

• Advice PWJ Management on viable, cost-effective and strategic procurement strategies.
• Develop and maintain relationships with stakeholders and vendors.
• Evaluate existing procurement policies and procedures and advice PWJ Management accordingly.
• Work with key procurement software and systems.
• Confirmation of budget codes, budget control and monitoring in liaison with the Area Manager, program and finance teams.
• Evaluate and select chosen suppliers using a set criterion such as quality, price, delivery and sustainability.
• Negotiating various contracts with vendors on quality, price and delivery.
• Analyze and complete financial reports and pricing proposals.
• Periodic review of costs from available budgets and take necessary measures for use as per allocation from donors.
• Ensuring consistency with donor and organizational policies, agreements, guidelines, rules and regulations in the implementation of projects while initiating appropriate remedial actions.
• Evaluate and compare products and services to determine which best meet the organization’s needs.
• Keep track of all goods and services ordered and received with a comprehensive inventory.
• Ensure responsible procurement practices are being met and comply with PWJ objectives.
• Creation of purchase orders and make bid requests on supply contracts.
• Calculate all order costs and evaluate invoices for accuracy.
• Prepare and update reports, records and pricing lists.
• Work with other teams for cross-departmental work.

Qualifications & Preferred Skills

• A Bachelor's degree in Procurement, supply chain management or a related field.
• At least 4 years work experience in Procurement in an NGO/INGO.
• Proven experience in procurement and logistics roles, preferably in a humanitarian or non- profit organization.
• Familiarity with procurement policies, procedures, and best practices.
• Minimum of 5 years work experience in end-to-end Procurement processes.
• Be a member of a professional body (KISM or CIPS) in good standing.
• Possess knowledge of Microsoft Office.
• Experience in ERP (Oracle NetSuite) is an added advantage.
• Possess experience in procurement in an international donor-funded organization.
• Be fluent in English for effective communication is required.
• Possess exceptional organizational and negotiation skills.
• Demonstrate ability to multi-task in a fast-paced work environment