Procurement Officer at Stratostaff

Key areas of Responsibility

• Ensure full knowledge of the process for receiving procurement requests, processing and following up on the deliveries.
• Receive Procurement Requisition Forms after being registered, reviewed by the Senior Admin/Logistics Officer, Finance, and responsible staff.
• Ensure the necessary approvals are obtained before execution.
• Procure goods and services efficiently and exceeding compliance standards seeking best value for money.
• Assist in conducting appropriate solicitation (for goods and services, etc.) following the organization’s guidelines.
• Establish and maintain sound working relationships with suppliers and stakeholders.
• Ensure compliance with organizational and local and international procurement policies.
• In liaison with the supervisor and finance team, coordinate preparation, evaluation, analysis and approval of bids and tenders.
• Building and managing effective relationships with internal and external stakeholders in order to achieve common goals.
• Take minutes of and coordinate the Procurement Evaluation Committee agenda, meetings, etc.
• Streamline procedures and resolve problems related to procurement processes in his/her custody.
• Consolidate and circulate Bi-Weekly procurement status reports to user departments.
• Follow up with vendors for timely deliveries,
• Liaise with the requestor to ensure proper delivery including technical pre-delivery inspections are appropriately carried out.
• Issuance of purchase order in a timely manner, liaising with vendors and internal stake holders at the time of confirming an order.
• Compile all the documentation and forward for payment, following up with Finance to ensure timely settlement of invoices.
• Ensure that for all procurements, copies of documents are retained and filed.
• Ensure that for all procurement and contract trackers are updated retained and filed.
• Ensure that for the monthly procurement and contracts reports are updated and sent.
• Act as the contact person for filing and retrieving of all documents in procurement.
• Continuously monitor requisitions to ensure that proper procedures followed and policies enforced;  Any other duties as assigned
• Success factor:
• The successful Procurement Officer demonstrates ability to learn quickly, conscientious with an excellent judgement, take initiative, well organized, follow procedures, meet deadlines and simultaneous attention to detail. Works with high professional standards of work ethics, willingness and ability to work effectively with a wide variety of people, as well as the willingness
• and ability to enforce compliance with the client company policies. Show proactiveness, creativity, problem-solving as well as commitment to teamwork.

QUALIFICATIONS AND REQUIRED SKILLS:

• Minimum three years of experience in procurement, supply chain management or related field.
• A clear understanding of procurement policies, ethics and compliance is essential.
• Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and a high sense of responsibility.
• Demonstrated attention to details and prioritization skills.
• Written & verbal proficiency in Kurdish, good written & verbal English and Kiswahili.
• Good computer skills are required, knowledge of MS Office programs, especially in MS Excel.
• Experience in using ERP procurement systems.
• Positive and communicative attitude.
• Willingness to learn and to progress professionally.