Procurement Officer at Technical University of Mombasa

Vacancy No. TUMEL/PO/30/11/2021

Reporting to: Managing Director

Duties and Responsibilities:

1. Implementation of Public Procurement and Asset Disposal Act, 2015, Regulation 2020 and ensuring adherence to the laid down Procedures and policies;
2. Assisting Supply Chain Management Services function in the day to day duties, innovation and design of Supply Chain Management operations and procedures
3. Determining and proposing methods and strategies of handling the Supply Chain Management Function;
4. Offering secretariat services to various procurement and disposal committees;
5. Improvement of Strategies that are adaptive to the changing Environment and Technology;
6. Advising the Accounting Officer on Supply Chain Management matters;
7. Ensuring High Professionalism and Supply Chain Management Standard;
8. Consolidation of the Enterprise Procurement Plan and ensure its full implementation;
9. Preparing and publishing of the tender awards;
10. Operationalization of e-Government Procurement Strategies and Inventory Management;
11. Liaising with suppliers to ensure timely delivery of goods and services;
12. Maintaining and updating a list of pre-qualified suppliers;
13. Undertaking market surveys to ensure the Enterprise obtains value for money;
14. Ensuring safe custody of all procurements records including appropriate documentation of files;
15. Provision of appropriate guidance on the Supply Chain Management policy matters;
16. Assisting in procurement planning and budget preparation as per existing laws, regulations and enterprise procurement policies;
17. Preparation of tender documents, publishing and evaluation;
18. Giving of professional opinions to the accounting officer;
19. Disposal of assets in compliance with the relevant Laws and Regulations; and
20. Perform any other duties and responsibilities as may be assigned by the Managing Director or any other person placed in authority from time to time.

Qualifications and Requirements

1. At least five (5) years relevant work experience in the Public Sector or Private Sector;
2. Bachelor’s Degree in Supply Chain Management or Logistics or related field
3. Demonstrated professional competence through understanding of Supply Chain Management and emerging Supply Chain Management trends and techniques;
4. Understanding of legal and regulatory provisions in the profession.
5. MUST be registered with Kenya Institute of Supplies Management (KISM) in good standing and have a valid practising licence; and
6. MUST satisfy the requirements of Chapter Six of the Constitution

Personal Attributes

1. Highest Integrity
2. Ability to get on well with a diverse work force.
3. Good Knowledge in the professional field of specialization
4. Good communication skills
5. Ability to take instructions
6. Good organizational and supervisory skills

Skills & Attitudes

1. Good knowledge of the Employment Laws of Kenya
2. Planning, organizing and co-ordinating skills
3. Good communication & negotiation skills
4. Team work and people management skills
5. Report writing skills
6. Ethics and Integrity