Procurement Officer at United Nations

Department: Operations

Reports to: Head of Operations

Terms: Open ended contract

Job Summary: Responsible for ensuring that the UN-SACCO’s compliance with the procurement standards and ensures that they are met. The role also provides a responsive, effective and quality expertise procurement services and business advice to the UNSACCO ‘s CEO and the deputy CEO, while achieving best value for money, ensuring a competitive fair and transparent process in accordance with established

regulations, rules and procedures.

Main Duties and Responsibilities

• Advice the CEO on procurement related matters providing a professional opinion
• Plan, develop and manage all procurement and contractual aspects of projects of significant complexity.
• Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle
• Supervise preparation and distribution of invitations to tender and manage/ conduct all aspects of the tender exercise.
• Utilize established procurement procedures to clarify and solve procurement related queries from users
• Establish and maintain work program and time frames for processing requests in accordance with the established procurement policy and manual
• Develop and prepare contracts for the procurement of goods and services, issuing national/ international tender invitations, evaluate responses and make recommendations for the finalization of purchase and award of contracts, approve procurement orders through the ERP system up to the authorized limits and prepare draft submissions for the CEO before presentation to the relevant committees for review and subsequent approval by authorized official.
• Conduct market research via internet and trade publications to keep abreast of market developments, research and analyze statistical data, market reports and availability of goods and services.
• Oversee adherence to contractual agreements, recommend amendments and advice vendors and users on contractual rights and obligations, conduct or coordinate all phases of negotiation of disputes arising from contracts
• Prepare a variety of procurement related documents, contracts, communication and guidelines, development of a procurement policy that fits the need of the organization.
• Inventory management and inspection of delivered goods to ensure conformity to agreed specifications
• Secretary to the |Tender Evaluation Committee, Disposal Committee and Procurement Committee

Qualifications, Knowledge and Skills Required

• Bachelor’s Degree in Business Related Subjects
• Professional Certifications in procurement i.e. KISM, CIPS2
• Five (5) years’ experience relevant experience in a busy financial institution
• Knowledge of Public Procurement and Disposal Act, procurement rules and regulations and on all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services
• Good working knowledge of INCOTERMS and international business practices.
• Knowledge of contract law and expertise in handling complex contract issues
• Knowledge in quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing.
• Ability to apply technical expertise to resolve a range of issues/ problems