Program Accountant at National Treasury

Ref: Fllcoa/Piu/Pa/2019-20 -1 Post

Job description

The main objective of the assignment is to provide management, financial and accounting support for the program in line with policies and procedures laid down for the Program Implementation Unit (PIU).

Responsibilities

• Maintain all accounting records in line with approved accounting standards and in line with the Bank’s and GOK’s regulations;
• Render periodic reports (i.e. monthly/quarterly/annually) in the formats approved by the Bank;
• Draw up activity budgets and work plans together with the PIU staff & Program Champions;
• Ensure prompt release of funds, once approved, to beneficiaries;
• Maintain relevant books of account and accounting /financial records for the Program;
• Ensure that all accounting records are updated promptly;
• Prepare monthly bank reconciliations of all Bank accounts;
• Together with the PIU management, maintain Financial Management Manual;
• Together with the PIU staff ensure strict adherence to installed internal control systems for all areas of program operation;
• Liaise with the internal/external auditors and follow up on audit queries and recommendations docu- mented in management letters;
• Issue receipts, prepare payment vouchers and maintain cash records in accordance with laid down pro- cedures;
• Maintain an Advance Payments Register and monitor advances settlement;
• Manage the petty cash float and maintain the petty cash book;
• Ensure petty cash disbursements are appropriately and adequately documented;
• Ensure invoices submitted for payment at the PIU are promptly attended to and processed in the IFMIS;
• Undertake IFMIS Ledger reconciliations;
• Perform any other duties assigned by the Program Manager-Finance & Strategy and by extension the Program

Qualifications

• A first degree in Finance or Accounting and CPA (K)
• A minimum three (3) years’ experience in a busy accounting office and demonstrated knowledge of public sector
• Two (2) years’ experience working on a World Bank-funded Program or other donor funded program would be an added advantage
• Possess high level of integrity and
• Good analytical, organizational skills and communication
• Be computer literate and have knowledge of basic software packages such as MS Word and MS