Program Assistant (Nairobi) at Terre des hommes (TDH)

Job Ref: 20210402

Category: Collaboration

Reports to: Head of Programs and Fundraising

Tdh is seeking a motivated and committed Program Assistant who will support the Head of Programs in the oversee of project implementation, MEAL activity implementation and grants management.

General description of the position: The Program Assistant (PA) will support the Head of Programs in the identification of needs and development of appropriate responses, proposal writing and grants management, and ensuring that timely and quality reports are delivered to donors, HQ and other stakeholders.

The Program Assistant will work in close collaboration with MEAL team ensuring that MEAL plans meet projects needs and qualitative and relevant data and information is gathered, stored, analyzed and used for reporting and other requirements.

The program Assistant will support the Head of Programs and the HR Manager in developing and implementing a training plan for the staff on the field.

Key Responsibilities:

Identification of needs

• Contribute to the development of TOR for needs assessment, situation analyses or protection assessments in the area of intervention or as part of prospection of other geographical areas.
• Develop in collaboration with MEAL department the methodology and tools required to conduct these exercises.
• Draft mission reports and technical reports containing findings and recommendations.

Proposal development and grants management

• Support the Head of Programs in proposal development compiling and analyzing contextual information, humanitarian indicators and needs assessments.
• Contribute to develop annexes for proposals and additional information which donors could ask for.

Reporting

• Manage the overall control over project reporting timelines and work plans. S/he will follow with the field teams that the plan for reports submission is respected.
• Support field teams in reporting writing.
• Ensures indicator progress is consistent among different reports.
• Support the Head of Programs in reporting revision and compliance with donor/HQ requirements.

Support to MEAL department

• Ensure that MEAL plans are implemented as planned. Work on close collaboration with MEAL team and the Project Managers in the field and ensure that the teams in the field have the necessary support.
• Support the development and testing of MEAL tools.
• Follow up on appropriateness and operability of accountability and complain mechanisms.
• In collaboration with MEAL department, ensure that the required information and data is available for reporting purposes.
• In collaboration with MEAL manager, identify implementation delays that will be bring to attention of the Head of Programs and Project Managers.
• In collaboration with MEAL department support integration of MEAL into program activities.

External Coordination

• Attend all required external meetings and working groups.
• Support technical contribution with Joining Forces Alliance members and activities in Kenya.

Job Requirements:

Knowledge:

• Professional diploma or University degree in Social Sciences.
• Specific technical training in project cycle management and result based approach.
• At least 2 years’ experience working in the humanitarian sector. Experience in refugee contexts will be and added value.
• Basic IT knowledge (Microsoft Office, Internet)
• Knowledge of the child protection system in Kenya is an added value.

Skills:

• This position requires basic social and leadership skills, as well as technical, organizational and methodological competences.
• Required qualities: rigorous, organized, good communication and interpersonal skills.
• Autonomy and proactivity are very suitable for the position.
• This position will require frequent travels to the intervention areas.

Languages:

• Fluent in English and Swahili
• Knowledge of Somali is an asset.