Program Management Consultancy at FilmAid

Job Purpose:

This role will supervise the successful delivery of FilmAid Kenya’s community communications projects in Kenya.

Key Performance Indicators:

All projects are planned, implemented in accordance to grants’ contractual obligations and projects are delivered on time;
Timely submission of quality internal and donor reports for existing and new grants including in accordance with donor and internal reporting requirements;
Program management processes are improved; ensuring we're meeting targets according to work-plans;
Effective communication and coordination with project team leads, management and donors.
KEY DUTIES

Programmatic Management: (90%)

• Manage and collaborate with Executive Director, the Field Managers and the Programs Technical Unit and any other member of team to fulfil the following;
• Project Inception: lead project inception process at Nairobi level; support Field Managers to facilitate field-level project inception processes; monitoring procurement plans;
• Leads all project launch activities and coordinate with the field managers to ensure field-based inception;
• Project Planning: lead annual organisational planning process; support Field Manager/Senior Programs Officer with the field-level grant planning processes; lead the consolidation and review of monthly field-level and departmental work-plans;
• Project Implementation: Supports Project Team Leads to ensure that they are implementing work plans on time and scope;
• Project Quality Control: methodologies, progress against work plans - aligned with field-level meetings (agree on purpose of meeting, objective at country level);
• Back-stopping Support: management of bulk SMS system; field-level programmatic support in case of gaps in staffing or other needs;
• Donor Reporting: Reviews all contractually obligated programmatic reports prior to submission to the donor;
• Supports and at times leads the production of programmatic reports;
• Maintains the donor reporting tracker and timely submission of programmatic reports to donors;
• Coordinates closely with the MERL Department to ensure that M&E data is incorporated into programmatic reports;
• Internal reporting: quarterly comprehensive reports against the annual organizational work plans;
• Project Close-out; Leads project closeout activities in collaboration with the field managers to enhance program learning for subsequent projects
• Programmatic Information Management: archiving grants documents, plans, reports, M&E
• data, methodologies, content, trackers in collaboration with the program assistant
• Maintains an effective program reporting system, creating a process to ensure the submission of timely and quality programmatic reports according to the donor requirement;
• Ensures that Project Team leads, and key staff are in compliance with the contracts.

Organizational Support (10%)

• Business development support: fundraising (opportunities) research, managing funding tracker; undertaking contextual and other research, supporting the facilitation of fundraising meeting
• Supports Business and Proposal Development efforts in coordination with the Senior Management Team;
• Compile one-pagers/fact sheets about FilmAid Kenya’s programmatic pillars
• Fulfills other functions/activities as requested by the Senior Management.

Qualifications and Skills Requirements:

• Education: Bachelor’s Degree in Social Sciences, Communications, International Development, or any other relevant social and behavioral science discipline;
• Prior Work Experience: Minimum of five years of progressive professional experience in program implementation and coordination, preferably with an international humanitarian aid organization managing donor-funded projects;

Job Knowledge:

• High-level project coordination experience, with requisite skills in project management, developing and managing budgets, internal communications, supervising, and working with
• partners;
• Project and Portfolio management experience required, including skills working with and
• leading diverse, multi-cultural, cross-functional teams;
• Ability to deliver quality programmatic outcomes in a time-sensitive manner in multiple
• tasking environment;
• Experience delivering projects in multiple locations, including cross-cultural and multi-
• language environments;
• Previous proven evidence of the production of quality program and donor reports;
• Experience in developing performance management plans, results frameworks, logical frameworks;
• Experience with principles and practice of humanitarian aid and/or development;
• Has lived and is willing to live and work in non-family workstations;
• Experience working with the media and managing magnification events;
• Working knowledge on Social Marketing, C4D, CwC methodologies;
• Have a high-level understanding of ME&L systems;
• Diverse, Creative, and analytical thinker with the experience to conceptualize various Projects and manage multiple projects;
• Experience in supervising and leading project teams.

Key Skills and Competencies;

• Strong writing, reporting and communication skills with a high level of fluency in oral and written English, is required;
• Ability to use program management software and excellence in using Microsoft Officer products (Office 365, Excel, Word);
• Excellent interpersonal, communication, and organizational skills;
• Must be highly organized and able to work with other teams;
• Solutions-oriented, pro-active, hands-on, and detailed-oriented;
• Presentation skills.