Openings at FilmAid

Job Purpose:

This role will supervise the successful delivery of FilmAid Kenya’s community communications projects in Kenya.

Key Performance Indicators:

All projects are planned, implemented in accordance to grants’ contractual obligations and projects are delivered on time;
Timely submission of quality internal and donor reports for existing and new grants including in accordance with donor and internal reporting requirements;
Program management processes are improved; ensuring we're meeting targets according to work-plans;
Effective communication and coordination with project team leads, management and donors.
KEY DUTIES

Programmatic Management: (90%)

• Manage and collaborate with Executive Director, the Field Managers and the Programs Technical Unit and any other member of team to fulfil the following;
• Project Inception: lead project inception process at Nairobi level; support Field Managers to facilitate field-level project inception processes; monitoring procurement plans;
• Leads all project launch activities and coordinate with the field managers to ensure field-based inception;
• Project Planning: lead annual organisational planning process; support Field Manager/Senior Programs Officer with the field-level grant planning processes; lead the consolidation and review of monthly field-level and departmental work-plans;
• Project Implementation: Supports Project Team Leads to ensure that they are implementing work plans on time and scope;
• Project Quality Control: methodologies, progress against work plans - aligned with field-level meetings (agree on purpose of meeting, objective at country level);
• Back-stopping Support: management of bulk SMS system; field-level programmatic support in case of gaps in staffing or other needs;
• Donor Reporting: Reviews all contractually obligated programmatic reports prior to submission to the donor;
• Supports and at times leads the production of programmatic reports;
• Maintains the donor reporting tracker and timely submission of programmatic reports to donors;
• Coordinates closely with the MERL Department to ensure that M&E data is incorporated into programmatic reports;
• Internal reporting: quarterly comprehensive reports against the annual organizational work plans;
• Project Close-out; Leads project closeout activities in collaboration with the field managers to enhance program learning for subsequent projects
• Programmatic Information Management: archiving grants documents, plans, reports, M&E
• data, methodologies, content, trackers in collaboration with the program assistant
• Maintains an effective program reporting system, creating a process to ensure the submission of timely and quality programmatic reports according to the donor requirement;
• Ensures that Project Team leads, and key staff are in compliance with the contracts.

Organizational Support (10%)

• Business development support: fundraising (opportunities) research, managing funding tracker; undertaking contextual and other research, supporting the facilitation of fundraising meeting
• Supports Business and Proposal Development efforts in coordination with the Senior Management Team;
• Compile one-pagers/fact sheets about FilmAid Kenya’s programmatic pillars
• Fulfills other functions/activities as requested by the Senior Management.

Qualifications and Skills Requirements:

• Education: Bachelor’s Degree in Social Sciences, Communications, International Development, or any other relevant social and behavioral science discipline;
• Prior Work Experience: Minimum of five years of progressive professional experience in program implementation and coordination, preferably with an international humanitarian aid organization managing donor-funded projects;

Job Knowledge:

• High-level project coordination experience, with requisite skills in project management, developing and managing budgets, internal communications, supervising, and working with
• partners;
• Project and Portfolio management experience required, including skills working with and
• leading diverse, multi-cultural, cross-functional teams;
• Ability to deliver quality programmatic outcomes in a time-sensitive manner in multiple
• tasking environment;
• Experience delivering projects in multiple locations, including cross-cultural and multi-
• language environments;
• Previous proven evidence of the production of quality program and donor reports;
• Experience in developing performance management plans, results frameworks, logical frameworks;
• Experience with principles and practice of humanitarian aid and/or development;
• Has lived and is willing to live and work in non-family workstations;
• Experience working with the media and managing magnification events;
• Working knowledge on Social Marketing, C4D, CwC methodologies;
• Have a high-level understanding of ME&L systems;
• Diverse, Creative, and analytical thinker with the experience to conceptualize various Projects and manage multiple projects;
• Experience in supervising and leading project teams.

Key Skills and Competencies;

• Strong writing, reporting and communication skills with a high level of fluency in oral and written English, is required;
• Ability to use program management software and excellence in using Microsoft Officer products (Office 365, Excel, Word);
• Excellent interpersonal, communication, and organizational skills;
• Must be highly organized and able to work with other teams;
• Solutions-oriented, pro-active, hands-on, and detailed-oriented;
• Presentation skills.

go to method of application »

About the Role:

FilmAid Kenya is looking for a Programmes Assistant to work closely with the Content Development Coordinator, M&E Officer, and Listener Group Heads in providing community outreach and program management support for the “SIKIKA” Project supported by DW Akademie. SIKIKA is a revolutionary and interactive radio platform Implemented by FilmAid Kenya and DW Akademie with funding from BMZ. SIKIKA is lauded as a revolutionary communication channel due to its participatory-focused approach. SIKIKA works on the basis of community participation and its distinction from other contemporary radio stations is that its content is produced by the youthful Refugees and Host Community and targets issues of relevance and importance to both the Host and the Refugee communities.

Main Duties and Responsibilities:

• Keep up-to-date with DWA ongoing SIKIKA project at field level and work closely with Listener Group Heads to ensure successful implementation of activities.
• Assist where needed in weekly and/or monthly update reports on the DWA project, including feedback reports from the Sikika Project, data analysis, presentation, and submit to Content Development Coordinator and M& E Officer
• Assist the Content Development Coordinator in keeping information management and filing systems for ongoing DWA projects, as required.
• Keep up-to-date with Outreach and SIKIKA weekly/monthly work plans at the field level, and ensure coordination in terms of planning and project delivery.
• Ensure that Listener Group Heads are aware of critical timelines and events, and deliver activities accordingly.
• Work closely with operational staff, including procurement, to ensure all activities have requisite materials and support to deliver projects within strict deadlines.
• Support the Listener Group Heads and FAK M& E officers to identify and address support needs and challenges to project delivery.
• Assist in organizing meetings and training with Listener Group Heads, Groups; Content Generator etc
• Assist in organizing programmatic field visits by donors, partners or FAK’s senior management team
• Assist in liaising between FAK’s community structures and other agencies in the different locations by sharing relevant information from the various community structures with the Programme and Senior Programme Officers.
• Support the Content Development Coordinator in incorporating programmatic learning into activities at the field level to ensure that best practices and challenges are incorporated into continued activities.
• Maintain absolute confidentiality of all information that he/she may have access to in the execution of his/her duties.
• Ensure implementation of FAK’s safeguarding, anti-fraud and community feedback mechanisms at the community structures level

Qualifications and Requirements:

• Degree or Diploma in Community development, social science, communication or relevant discipline
• 2-3 years of working experience in a similar field
• Commitment to humanitarian principles and action
• Good understanding of project management cycles
• Experience working in a field office
• Good understanding of beneficiary community dynamic
• Experience in project planning and execution
• Impartial and embraces religious and cultural diversity
• Ability to work under minimum supervision and with strict timelines
• Willing to travel to hardship areas
• Honest and reliable
• Flexible and reliable
• Fluent English and Kiswahili Languages
• Data Analysis and presentation skills
• Can work under pressure
• Good interpersonal skills
• Good organizational and coordination skills
• Proficient in MS Office Applications
• Good Communication and conflict management skills
• Ability to work independently and in a team
• Good report writing skills.
• Program development skills.
• Planning and execution of laid down plans
• Adheres of the principal of PSEA, FAK’s Code of Conduct and anti-fraud policies
• Adheres to FAK’s safety and security SOPs in Kakuma.

Desirable

• Somali, French or Arabic language skills
• Budget interpretation skills.
• Ability to develop and make presentations.
• Presentable and personable.
• Hands-on and detail-oriented.
• Basic understanding of humanitarian principles