Program Manager – Elma Grant, Department of Paediatrics at Aga Khan University (AKU)

Job Summary

• The ELMA – AKF USA funded program (now in Phase II) is a grant that supports paediatric subspecialty fellowships under the Medical College and the Bsc. Midwifery under the School of Nursing and Midwifery (SONAM). The Programmes Manager is responsible for senior-level management of the grant for smooth running of the project activities within the period of implementation.
• The role entails providing senior-level management support in the development, implementation, and reporting of the grant funded project. This includes a) human resource functions; b) Communication and stakeholder relationship; c) Budget, planning financial management; and d) Grant Reporting.
• The position acts as a focal point of contact between the Medical College (administration, faculty, fellows); the School of Nursing and Midwifery (administration, faculty, students); core departments such as finance, Human Resource, Communications, Bilateral office as well as external stakeholders within the consortium.
• The individual will act as a liaison officer as well as facilitate timely and appropriate attainment of the project goals. This position will ensure efficiency in management resources within the grant programme

Responsibilities

• Routinely monitor all Elma-AKF USA funded programme activities and acts as necessary to ensure minimum impact on programme deadlines.
• Maintain up-to-date records that enable effective monitoring, control, and evaluation of assigned programme activities.
• Work with the relevant teams to develop grant funding proposals where opportunities arise.
• Liase with the HR and Post Graduate Medical Education (PGME) departments regarding the advertisement, applications review and recruitment process of Paediatric subspecialists fellows.
• Develop and/or review of JDs and TORs of short-term consultants, trainers, new staff as required.
• Orientation of new staff, fellows and students on organizational activities and departmental roles.
• Collaborate with the Communications team in the development of website content and marketing materials for the programmes.
• Act as a primary contact point for all internal and external partners and ensure strong relationship management.
• Participate in the quarterly, semi-annual, and annual financial reporting for submission to the donor.
• Provide timely, accurate, and courteous assistance to internal and external stakeholders regarding financial status.
• Preparing internal reports as required for monitoring and evaluation of the project and ensuring compliance with donor requirements.

Qualifications

• A minimum of a Masters’ degree in a relevant field.
• Experience managing a project would be an advantage.
• Demonstratable excellent communication and report-writing experience.
• Working experience in MS Office suite
• Excellent organizational skills, leadership skills and attention to detail.
• People-management skills and firm with respect to the needs of others
• Ability to work independently and within a team.
• Great oral and written communication skills.