Program Officer, Food & Cash Assistance at World Vision Kenya

Job Description:

RESOURCE MOBILIZATION AND BUSINESS DEVELOPMENT

• Support the Sector Lead on the development of high-quality concept notes, proposals, budgets, and supporting documents for new and existing projects.
• Coordinate with technical, finance, MEAL, operations, and support teams to compile required inputs for proposal development.
• Ensure proposals are aligned with donor priorities, World Vision standards, and submission deadlines.
• Provide the leadership to work on the expansion opportunities with other donor in the state.

DONOR REPORTING AND GARNTS MANAGEMENT

• Coordinate with the Program Managers in the preparation and timely submission of monthly, quarterly, annual, and donor reports.
• Supporting the field team on the preparation of high-quality success stories highlighting project achievements, impact, and beneficiary outcomes.
• Consolidate programme updates from field teams and ensure reports are accurate, complete, and evidence-based.

DOCUMENTATION AND KNOWLEDGE MANAGEMENT

• Maintain organized programme files, grant documentation, and project records.
• Compile success stories, lessons learned, best practices, and other programme documentation for internal and external use.
• Ensure all programme documents are properly archived and readily accessible.
• Support the Program Managers in the development of SOP’s and Risk Register

PROGRAMME PLANNING, MONITORING, AND COORDINATION

• Support programme planning, implementation tracking, and follow-up on key action points.
• Coordinate with programme teams to monitor project progress, deliverables, and implementation milestones.
• Assist in organizing programme review meetings and documenting key decisions and actions.

COMPLIANCE & QUALITY ASSURANCE

• Ensure programme activities and documentation comply with donor regulations and World Vision policies.
• Support grant start-up, modification, and close-out processes.
• Follow up on donor recommendations, audit findings, and action plans to ensure timely implementation.

RESOURCE MOBILIZATION AND BUSINESS DEVELOPMENT

• Support the Sector Lead on the development of high-quality concept notes, proposals, budgets, and supporting documents for new and existing projects.
• Coordinate with technical, finance, MEAL, operations, and support teams to compile required inputs for proposal development.
• Ensure proposals are aligned with donor priorities, World Vision standards, and submission deadlines.
• Provide the leadership to work on the expansion opportunities with other donor in the state.

DONOR REPORTING AND GARNTS MANAGEMENT

• Coordinate with the Program Managers in the preparation and timely submission of monthly, quarterly, annual, and donor reports.
• Supporting the field team on the preparation of high-quality success stories highlighting project achievements, impact, and beneficiary outcomes.
• Consolidate programme updates from field teams and ensure reports are accurate, complete, and evidence-based.

DOCUMENTATION AND KNOWLEDGE MANAGEMENT

• Maintain organized programme files, grant documentation, and project records.
• Compile success stories, lessons learned, best practices, and other programme documentation for internal and external use.
• Ensure all programme documents are properly archived and readily accessible.
• Support the Program Managers in the development of SOP’s and Risk Register

Required 

• Certification: Minimum a Bachelor's Degree in Development/Social Science, Agriculture, or any relevant field.
• Three years’ experience at Officer level in Food and Cash Assistance programming in emergencies and development sector

Required Professional Experience

• Bachelor’s degree in Development Studies, International Relations, Social Sciences, Project Management, or a related field.
• 3–5 years of relevant experience in programme/project management, preferably with an NGO or humanitarian organization.
• Experience in proposal development, reporting, programme monitoring, and coordination.
• Experience working with donors and multi-functional teams is desirable.
• Strong communication, coordination, analytical, and report-writing skills
• The holder of this position must be a results-oriented leader who can manage and satisfy multiple tasks from competing organizational, donor and other stakeholder At least three (3) years’ experience in a proven security field (public, private, and government or NGO sectors)
• Good knowledge of programme/project cycle management, including planning, implementation, monitoring, and reporting.
• Understanding of donor requirements, compliance, and grant management.
• Knowledge of humanitarian principles, accountability, protection, and community engagement.
• Familiarity with MEAL tools, data management, and evidence-based reporting.
• Understanding of budget monitoring, risk management, and programme documentation.
• Demonstrated experience in designing and delivering training.
• Demonstrated ability to work effectively under pressure (particularly in a crisis situation)
• Ability to communicate well in English: (verbal and written) particularly in a crisis situation. Arabic is an added advantage.