Program Specialist at Catholic Medical Mission Board - CMMB

Overview

• The Programs Department plays a critical role in helping CMMB achieve its vision by leading the provision of high-quality programs focused on saving lives through children’s and mothers’ health, and particularly in the development and implementation of the CHAMPS model. This Department is also responsible for generating revenue from and partnering effectively with government(s), bilateral and multilateral donors, corporations, foundations, and other public and private partners. It also strives to position and enhance CMMB’s technical capacity and reputation in the field of global healthcare.
• The Program Officer, reporting to the Senior Vice President of Programs and Volunteers, will serve a multi-functional role supporting the Programs Department through its operations domestically and at abroad. S/he will be comfortable wearing many hats daily and engaging with stakeholders at all levels of the organization. S/he will be responsible for coordinating programmatic funding and supporting the full portfolio of programs in alignment with CMMB’s global strategy. This position will be based in the US and may require short-term travel to South Sudan, Kenya, Zambia, Haiti and/or Peru.

Responsibilities
Program Support

• Provide general operational support to all Country Offices, as necessary (including documentation reviews, procurement guidance, funding transfers, international travel support)
• Assist project kickoff process
• Manage IDIQ procurement and shipping contracts held by the Program Department
• Monitor essential CMMB registrations and process renewals as needed
• Track total revenue received through program channels
• Archive documentation for all programmatic funding (grant agreements, sub-awards, consortium documentation, project amendments) through Raiser’s Edge
• Support proposal development process, as directed, by assisting on budgets, narratives, certifications/registrations, and coordination with other departments (such as Partnerships or Finance)
• Assist Country Offices with review of quarterly, annual, and final financial and narrative reports for USG, multilateral and private donors, and ensuring grant or contract terms and conditions are met Healthier Lives Worldwide cmmb.org

Departmental Support

• Provide administrative assistance to SVP of Programs and Volunteers, as needed
• Support Board of Director Program Committee (coordinate meetings and member availability, produce presentation materials in collaboration with SVP, draft meeting minutes, and host calls)
• Oversee current events and developing security situations that may threaten CMMB’s operations Coordinate departmental weekly meetings and an annual Program Department retreat
• Lead/Coordinate departmental budgeting process (drafting budget based on team input and drafting budget notes) and track monthly execution of budget
• Provide logistical support for international conferences (Country Directors and Programs)

Note: These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.
Qualifications and Requirements

• Bachelor’s degree or equivalent experience in a related field required; master’s degree preferred.
• Minimum of 3 years of related experience.
• Strong communication, teamwork, interpersonal, diplomatic, cross-cultural and business process skills
• Advanced skills in Microsoft Office (especially Excel and Power Point) and databases
• Ability to multi-task effectively under tight deadlines and strongly organized
• Good general knowledge of CMMB’s operating environments and staying abreast of international affairs
• Strong analytical thinker
• NOTE: Experience with grants, contracts, and/or USG cooperative agreements would be valuable but not required; CMMB will fund training on USG grants and contracts compliance regulations
• Demonstrated interest in or knowledge of maternal/child health, nutrition, water/sanitation, or HIV/AIDS
• Experience using Raiser’s Edge is desireable
• International experience (especially in hardship locations)

Other

• Must be authorized to work in the United States.
• Comfortable working for a faith-based organization.
• Must be vaccinated against COVID-19
• French and Spanish language skills are an added advantage but not required.
• Able to demonstrate CMMB’s core values in action: Collaboration, Love, Excellence, Accountability and Respect