Programme Assistant (Admin support for “Just Cities and Politics” Department) at Friedrich-Ebert-Stiftung (FES)

Duties and responsibilities

• Assistance to Programme Coordinators and Country Director in preparation and implementation of activities, including workshops, conferences, and publications.
• The task involves, i.e. doing the necessary correspondence, handling logistics, including hotel and travel arrangements, procurement of workshop and office material, and preparing contracts on instruction. Liaising with and supporting participants of various FES events to prepare and participate effectively in FES-related activities
• Administration and accounting of funds related to workshop and conference activities which includes collecting and checking of accounting documents and liaising with the accounts office of FES Kenya.
• Maintaining project archives, filing, and contact database, maintaining an up-to-date filling system of all Accounts and Administrative project (files) documents.
• Experience in handling cash & Bank payments and able to prepare monthly computerized accounts.
• Carry out mailing, distributions of printed material and related correspondence.
• Supporting the entire team with general administrative, financial aspects, procurement of goods, services, e.g. withholding TAX /other KRA related taxes, VAT reimbursement, and invoicing/billing of various service providers.
• General office duties as requested by the Resident Representative and project officers.

Qualifications required

• Applicants must possess at least a Diploma or Bachelor’s degree in Project Management; Sociology; Development Studies; Political Science; Public Policy; Urban Planning or equivalent.
• At least three years of professional experience in the field of project administration and management, logistics, and event management.
• At least two years of professional experience in the field of accounting and finance administration.
• Applicants must be fluent in English as well as in Swahili, both oral and written. French would be an advantage.
• Social Media management skills would be an advantage.

Other skills required

• Collaborative approach to working with others.
• Ability to work independently and responsibly.
• Strong written and verbal communication skills.
• Strong project management skills.
• Excellent problem-solving skills.