Programme Assistant at Ministry of Agriculture and Livestock Development

Job Purpose

The Programme Assistant reports directly to the NPC and will provide essential administrative, logistical, and coordination support to ensure efficient implementation of INReMP activities. The role facilitates smooth communication across project teams, implementing partners, and stakeholders, while ensuring proper documentation and operational readiness. The Programme Assistant will contribute to the day-to-day functioning of the programme office and support planning, reporting, and stakeholder engagement processes. Reports directly to the Programme Coordinator or designated Technical Specialist. Works closely with all project teams across components. Interacts with county government officials, implementing partners, and service providers.

 Key Responsibilities
Administrative and Logistical Support

• Organize meetings, workshops, and field visits, including preparation of agendas, participant lists, and minutes.
• Coordinate travel arrangements for project staff, consultants, and stakeholders.
• Manage office supplies, stationery, and equipment inventory.
• Support procurement processes by preparing documentation such as requisitions, quotations, and delivery notes.
• Serve as a liaison between field offices and the programme headquarters.
• Support community engagement activities and mobilization efforts as required.

Documentation, Communication and Knowledge Support

• Facilitate communication between technical teams, implementing partners, and county government officials.
• Maintain an efficient filing system for project documents in both hard and electronic formats.
• Handle project correspondence, scheduling, and internal communications.
• Assist in compiling project reports, presentations, and briefing materials.
• Maintain up-to-date contact lists of stakeholders, partners, and service providers.
• Support data collection and entry for monitoring and evaluation (M&E) purposes.

 Other Duties

• Any other duties as may be assigned by the Supervisor.

 Academic Qualifications

• A Diploma in Business Administration, Project Management, Development Studies, or any other related field from a recognized institution.
• Any additional relevant training related to administrative or programme support is an asset.

Applicable Professional Experience

• Minimum of seven (7) years of experience in administrative or programme support roles, preferably within GoK/donor-funded projects.
• Experience in natural resource management, agricultural or rural development environment is an added advantage.

Competencies and Skills

• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in computing skills including MS Office Word, Excel, PowerPoint and basic data entry tools.
• Ability to work collaboratively in a multi-disciplinary and multicultural team environment.
• Discretion, professionalism, and attention to detail.