Programme/Finance Assistant at United Nations Population Fund (UNFPA)

You would be responsible for:

Programme Support

• Providing effective support to management of the programme including administrative and logistical support.
• Adapting processes and procedures, anticipating and managing operational requirements of the Programme under National or Direct execution in terms of personnel, sub-contracts, equipment, conferences, meetings, and other programme related events to facilitate programme delivery.
• Preparing, processing and following up on administrative arrangements and requirements related to official travel of staff, participants and counterparts. ∙ Providing logistical, protocol and conferencing support for workshops, conferences and meetings.
• Drafting routine correspondence.

HACT Assurance activities and IP Monitoring

• In support of the Operations Analyst, performing financial and administrative controls to ensure the correct use of project budgets and AWPs monitoring allocation; verification of advances, reconciliation of accounts and actively pursuing correction and reconciliation of negative charges, when necessary;
• Preparing periodic/annual financial execution reports and keeping information available in eFiles for donors, IPs and UNFPA. Ensuring full compliance with UNFPA Programme and Finance regulations and policies; Following up on external and internal audit recommendations and control framework;
• In close collaboration with Programme Staff, evaluating AWPs activities, projects and programmes, establishing and implementing mechanisms to systematically assess the achievement of results, conducting field visits, participating in review meetings, evaluation missions and preparing regular inputs to progress reports;
• Monitoring status of the Operating Fund Accounts(OFA) and propose action for the timely clearance of the expenditures;
• Preparing for HACT audits, reconciling Combined Delivery Report with FACE forms, and retrieving and compiling in advance relevant documentation in preparation for upcoming audits
• Periodically reviewing the previous audit findings and recommendations and ensuring corrective action is taken for both HACT and DEX audits;
• Perform other duties as required by the management to ensure seamless financial and administrative support to the country office.

Qualifications and Experience

Education:

• Completed secondary level education with a minimum Five years (5 years) relevant experience required.
• Recognized training and/or certification in Business Administration, Commerce, Finance, Social Sciences or any other related fields is an asset.

OR;

• First level university degree in Business Administration, Commerce, Finance, Social Sciences, or any other related fields with two years (2 years) relevant experience is desirable and preferably with specialized certification in Finance and or Accounting.

Knowledge and Experience:

• Minimum five (5) years (with Secondary education), or, min two (2) years (with Bachelor Degree) with progressively responsible experience in the relevant area.
• Advanced knowledge of spreadsheets dBN007E CWiLJy
• Excellent organization skills, attention to detail, precision and accuracy;
• Ability to formulate business requirements into logical system specifications; Prior experience in working with ERP financials (preferably PeopleSoft / Oracle) is an advantage;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling web based management systems.
• UN common system experience, especially field experience, is an advantage.

Languages: Fluency in English both written and spoken is required.

Required Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change Core Competencies:
• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

• Business acumen
• Implementing management systems
• Innovation and marketing of new approaches
• Client orientation
• Organizational awareness