Programme Management Officer (Special Assistant) at United Nations Environment Programme (UNEP)

Responsibilities

• Oversees substantive preparations for the Director’s meetings and missions.
• Brings priority issues to the attention of the Director, organizes, and follows up on issues and liaises with the Executive Office and other Divisions.
• Identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
• Researches, analyzes and presents information and briefing notes to the Director gathered from diverse sources.
• Prepares various written outputs, e.g. draft background papers, memos and emails for the Director, analysis, sections of reports and studies, inputs to publications, etc.
• Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Participates in field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
• Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Oversees and supervises the work of the Director’s Administrative/Personal Assistant
• Performs other duties as required.

Competencies

• PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to programme management and/or administration. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• Advanced university degree (Master’s degree or equivalent) in environment, management, economics, political science or a related field.
• A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in project or programme management, administration or related area is required. Experience with the UN system is desirable.
• Experience working in an international, governmental, or non-governmental organizations is desirable.
• Experience in strategy and programme planning, budgeting and resource management, corporate monitoring and reporting is desirable.
• Experience in researching and analyzing data and information to prepare various written documents is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable.

Deadline : May 15, 2024