Current Opportunities at United Nations Environment Programme (UNEP)

Responsibilities

• Oversees substantive preparations for the Director’s meetings and missions.
• Brings priority issues to the attention of the Director, organizes, and follows up on issues and liaises with the Executive Office and other Divisions.
• Identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
• Researches, analyzes and presents information and briefing notes to the Director gathered from diverse sources.
• Prepares various written outputs, e.g. draft background papers, memos and emails for the Director, analysis, sections of reports and studies, inputs to publications, etc.
• Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Participates in field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
• Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Oversees and supervises the work of the Director’s Administrative/Personal Assistant
• Performs other duties as required.

Competencies

• PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to programme management and/or administration. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• Advanced university degree (Master’s degree or equivalent) in environment, management, economics, political science or a related field.
• A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in project or programme management, administration or related area is required. Experience with the UN system is desirable.
• Experience working in an international, governmental, or non-governmental organizations is desirable.
• Experience in strategy and programme planning, budgeting and resource management, corporate monitoring and reporting is desirable.
• Experience in researching and analyzing data and information to prepare various written documents is desirable.
• Two (2) years or more of experience in data analytics or related area is desirable.

Deadline : May 15, 2024

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Duties and Responsibilities

In consultation with the Branch Coordinator, Head of the Nature Transformation & Mainstreaming Unit, and the NBSAP Accelerator Partnership Global Coordinator, the consultant will undertake the following assignments:

Develop a NBSAP Acceleration and Implementation Project Document.

To this end, the consultant will:

• Review existing materials including the Concept Approval Group document and Project Preparation Proposal and map existing NBSAP acceleration and implementation activities by UNEP and core partners
• Undertake relevant consultations within the Biodiversity and Land Branch, other branches and divisions in UNEP, other UN agencies and external stakeholders on the role of UNEP in providing NBSAP acceleration and implementation services.
• Develop of a Theory of Change (ToC) and results framework to form the basis of the logical framework for UNEP’s NBSAP acceleration and implementation strategy and demonstrate how it will contribute to UNEPs Programme of Work and Medium-Term Strategy and overall long-term impact.  
• Develop a full NBSAP Acceleration and Implementation project document according to the specifications in the UNEP Programme Manual including Environmental and Social Safeguards, gender mainstreaming and Sustainability.
• This must be undertaken in close collaboration with the responsible UNEP staff.
• Review, fact check and finalise the project document to ensure that all UN Environment project development guidelines are met and that the proposed project addresses priority needs and is both cost effective and implementable. f
• Address reviewer comments including those from the Project Review Committee and prepare resubmission.

Qualifications/special skills

• An advanced university degree in environmental sciences, law, conservation, ecology, project management, natural resource management or economics, or a related subject is required. A first degree together with two additional years of qualifying experience may be accepted in lieu of the advanced degree.
• A minimum of 15 years of progressively responsible experience in the development of project proposals, management, and sustainable use of biodiversity or related areas of work is required.
• Environmental Management, Environmental Law, Conservation, Natural resources management, and resource economics is desirable. Demonstrated skills in results-based management using the Theory of Change and logical framework approach is desirable.
• In-depth knowledge of International Organisation Programme and project frameworks is an advantage - experience of UNEP’s approach to project and theory of change development is desirable.
• Excellent, persuasive writing skills in particular in the context of communicating complex project documentation is desirable.
• Good knowledge of different international donor processes and mechanisms is desirable.
• Excellent networking and communication skills, and experience engaging with multiple parties and stakeholders using participatory techniques is desirable.
• Skills in safeguards development and gender mainstreaming is desirable.
• Project budgeting skills is desirable
• Demonstrated skills in the preparation of complex project documents is desirable.

Deadline : May 23, 2024

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Responsibilities

Planning, monitoring, and assessment:

• Plan, monitor, and assess the section's work, including outsourced work, in the context of the division's project commitments to UNEP's Programme of Work and its Medium Term Strategy;
• Management and oversight: Manage and oversee the section's work, including the procurement of goods and services, and its human and other resources, in accordance with the organisation's policies, procedures, rules, and regulations.

Strategy and innovation:

• Provide overall strategic direction to the work of the section, with appropriate strategic framing for the requirements of the section's clients, underpinned by a sustained innovation strategy that delivers the mandate of the section at the cutting edge of associated industry practices, techniques, technologies, and approaches.
• Executive editor, publisher, and producer: Under the Director's delegated authority, fulfill the functions of executive editor, publisher (including e-publishing), and producer, accountable for the cost and quality control of the organisation's relevant communication collaterals.
• Resource mobilization: Mobilize and manage resources for the section and for the division.
• Reporting and communication: Ensure timely and comprehensive reporting and documentation as per client, division, corporate, and donor requirements.
• Resource scheduling: Establish and maintain effective and efficient resource scheduling and workflow management systems and processes for the section.
• Content and traffic coordination: Coordinate the section's throughput, optimizing the systems and processes required to absorb client and project inputs and deliver client and project outputs, including sound relationship management.
• Leads team members efforts to collect and analyze data and provides insight to identify trends or patterns for data-driven planning, decision-making, presentation and reporting. Ensures that everyone can discover, access, integrate and share the data they need.
• Perform any other relevant duties.

Competencies

• PROFESSIONALISM: Knowledge of policies and procedures for the creation and maintenance of communication collaterals that ensures a stable and effective systems environment; Highly developed conceptual, analytical and innovative problem-solving ability; demonstrated ability to handle complex business process and information integration issues; extensive theoretical background and experience in communications and information management and technologies; Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a commendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
• LEADERSHIP: Strong managerial and supervisory skills to lead and coordinate strategic programmatic and reform teams. Serves as a role model that other people want to follow; Empowers others to translate vision into results; Proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvements; Does not accept the status quo; Shows the courage to take unpopular stands; Provides leadership and takes responsibility for incorporating gender perspectives and ensuring equal participation of women and men in all areas of work; Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Education

• Advanced university degree (master's degree or equivalent) in business or public administration, communication or organizational management, marketing, advertising, computer or information systems or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of ten (10) years of progressively responsible experience in communication, media production, publishing, or related field is required.
• A minimum of two (2) years’ cumulative experience, in the last five years, in producing content for media, reports, multimedia, social media and/or similar mass communication on environment is required.
• Experience in senior editorial management for a top-tier media, publishing outlet or international organization is desirable Experience with digital publishing in different digital formats including pdf, EPUB, XML, mobi, is desirable. Experience working in a science or environmental organization is desirable.
• Experience with team management in a multi-cultural environment is desirable. Experience in data analytics or related area is desirable.

Deadline : May 25, 2024

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Specifically, the consultant will be required to complete the following tasks:

• Inception Report: will contain confirmation of the results framework and theory of change of the project, project stakeholder analysis, review framework and a tentative review schedule. Preliminary Findings Note: the sharing of preliminary findings is intended to support the participation of the project team, act as a means to ensure all information sources have been accessed and provide an opportunity to verify emerging findings.
• Draft and Final Review Reports: will contain an executive summary that can act as a stand-alone document; detailed analysis of the review findings organised by review criteria and supported with evidence; lessons learned and recommendations and an annotated ratings table. Review of the draft MTR report.
• The review team will submit a draft report to the Task Manager and revise the draft in response to their comments and suggestions.
• Once a draft of adequate quality has been peer-reviewed and accepted, the Task Manager will share the cleared draft report with key project stakeholders for their review and comments.
• Stakeholders may provide feedback on any errors of fact and may highlight the significance of such errors in any conclusions as well as providing feedback on the proposed recommendations and lessons.
• Any comments or responses to draft reports will be sent to the Task Manager for consolidation.
• The Task Manager will provide all comments to the review team for consideration in preparing the final report, along with guidance on areas of contradiction or issues requiring an institutional response.

Qualifications/special skills

Academic Qualifications

• An advanced University degree (Master’s degree or equivalent) in Natural sciences, Natural resources Management, Environmental Sciences, monitoring and evaluation, International Development or other relevant political or social sciences area is required.
• A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of 7 years of technical/evaluation experience, including of project planning, management, monitoring and evaluation is required, preferably including evaluating large, regional or global programmes and using a Theory of Change approach is required.
• Experience in evaluation of GEF projects is highly desirable.
• Excellent writing skills,; team leadership experience and, where possible, knowledge of the UN system, specifically of the work of UNEP and GEF programming is desirable.
• Experience in managing partnerships, knowledge management and communication is desirable for all evaluation consultants.

Deadline : May 17, 2024

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Responsibilities: Under the supervision of the head of the Frontiers in Environmental Law Unit (FELU) of the Law Division, the consultant will undertake the following activities:

• Assess the governance regime of space pollution.

Qualifications/special skills

• Advance university degree in law is required.
• At least five years of experience in analyzing broad varieties of environmental legislation from different countries and different regions across the world, with demonstrated knowledge of e-waste legislation is required.
• Working experience with international organizations, including those in the United Nations system, or with academic institutions in the context of research and analysis of legislation from a variety of countries, analyzing and synthesizing information and designing recommendations, strong analytical skills, in particular in legal analysis, and expertise in independent research and review, are an advantage.
• Knowledge and experience in biodiversity, chemicals management and space pollution regulation is required.

Deadline : May 16, 2024

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Specific tasks and responsibilities 
The Programme Assistant will undertake the following duties:   

Project management of projects under development: 

• Prepare SSFAs (including budget and implementation plans) and oversee HR processes (i.e. recruitment of consultants, payments, etc.) for the development of assigned projects.  Revise project implementation plans and ensure development steps are followed.  
• Revise the project development timeline and provide inputs to ensure project development occurs on time.  
• Provide inputs to stakeholder consultation processes in the development of the projects.  
• Prepare / review the UNEP safeguards identification form and PRC checklist;  Upload GEF-8 endorsement document packages to the GEF portal.  
• Review PPG expenditure reports of assigned projects.   Project management of projects under implementation:  Develop draft legal agreements for new projects and project extensions;  
• Prepare documents for UNEP project internalization and revision processes, and provide inputs to ensure completed UNEP clearance and approval processes.  
• Prepare reports on the progress and risk situation of assigned projects in the Africa portfolio, and submit to the TM recommendations to effectively mitigate identified risks.  
• Prepare and send half-yearly progress report / PIR / co-finance report / expenditure report templates to Executing Agencies (EA) for projects assigned in the Africa portfolio, hold meetings with these agencies and send guidance emails to ensure correct and timely completion of the reports, and review such reports to ensure their timely completion.  
• Prepare project supervision plans and risk logs for projects and periodically update them. Request the EAs to update their procurement plans and review such plans, providing inputs to finalize them.  
• Prepare project revision documents for technical and financial revisions for projects, ensuring that project revision documentation is complete for UNEP approval.
• Review expenditure reports together with the finance team to ensure (a) correct amounts have been charged;  
• expenditures are aligned with project deliverables and thus acceptable;
• expenditure is not exceeding the budget line allocations and overall budget.
• Send feedback emails to EAs to complete the document correctly.  
• Review cash advance requests in collaboration with the finance team.
• Provide guidance to EAs in order for them to complete the document correctly.  
• Travel to undertake the previous tasks in country, as required and decided by the TM.  
• Oversee projects’ Mid-Term Reviews (MTR), including HR processes (preparation of TORs, selection process, contract issuance, payments, etc.) and preparation of Inception Reports and Final MTR Reports.
• Prepare an MTR implementation plan to facilitate Executing Agency implementation of MTR recommendations.  
• Oversee projects’ Terminal Reviews, including HR processes (preparation of TORs, selection process, contract issuance, payments, etc.) and preparation of Inception Reports and Final TR Reports.  
• Provide inputs for facilitating the technical and financial closure of projects.  

Portfolio management:  

• Monitor WeWork processes for assigned projects of the Africa portfolio.  
• Ensure proper filing in the shared folders of documents / reports associated with the assigned projects of the Africa portfolio.  
• Prepare and maintain up-to-date the databases for the Integrated Planning, Management and Reporting (IPMR) system for assigned projects.  
• Participate in weekly meetings of the Africa programme team and in bi-weekly meetings with the Africa finance team.

Qualifications/special skills

•  Advanced university degree in one of the following fields is required: project management, engineering, environment, law, business administration, economics, public affairs, development, finance, or a related discipline;  A first level degree with additional two (2) years of qualifying experience may be accepted in lieu of an advanced university degree;  
• Minimum of seven (7) years of overall professional experience of which three (3) years should be in managing projects related to climate change, environment or development is required.  Experience in working with national governments in Africa is required;  
• Experience in reviewing project documents, progress reports, workplans, and financial documents (budgets and expenditure reports) is an asset;  
• Experience working with GEF or UNEP projects is an asset;  
• Experience in working for multilateral or bilateral funding entities in the field of climate change, environment or development is an asset.

Deadline : May 23, 2024

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Responsibilities
General Administration:  

• Serves as focal point for ICTS coordination obtain necessary clearances, process and follow up on administrative actions.
•  Act as Regional Office for Africa Asset/Inventory Focal Point.
• Responsible and accountable for maintaining and updating property records, monitoring movement of property, recommending disposal of obsolete and unserviceable property, and conducting periodic physical verification exercises in UNEP/ROA.
• Respond or draft responses to routine correspondence and other communications;
• Assist in monitoring processes and schedules related the unit's outputs, products, tasks; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures.  
• Update and maintain large distribution lists;
• Monitor, prepare and distribute various materials, reports, where possible using electronic formats; Handle arrangement for printing as necessary;
• Coordinate shipment arrangements, courier services.  
• Assist in office space planning; identification of office technology needs and maintenance of equipment, software and systems.  
• Supports the UN Africa Office in the organization of events/meetings /conferences.  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  Assists with visualizations and updating information material such as web pages or  brochures.  

Human Resource Management:  

• Perform general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up), to include preparing and/or processing administrative requests /documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications).  
• Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary.  
• Maintains and reviews organizational staffing tables.

 Contract Administration:  

• Perform UMOJA processing of shopping carts and other procurement related functions.  
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.  Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.  Reviews requisitions for goods and services to ensure  correct objects of expenditure have been charged and availability of funds.  
• Processes the payment of contractors' invoices and monitor payments.  
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: auto mail functions UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.  

Budget & Finance:  

• Assist in monitoring expenditures related to stationery and office supplies and compares with approved budget; prepares adjustments as necessary.  
• Assist in monitoring status of expenditures and allotments, records variations, updates budget tables.  
• Consolidates data received and provides support to higher-level staff with respect to budget reviews.  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  
• Performs other duties as assigned.

Competencies

• PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g. budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Proficiency in MS Office and web-based applications. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.  
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• Completion of high school diploma is required.

Job - Specific Qualification

• Supplementary training in business administration is desirable.  
• Basic skills in Information Technology such as troubleshooting, file management, and familiarity with operating systems is desirable.    

Work Experience

• A minimum of five (5) years of progressive responsible experience in administration, procurement, asset management or related area is required.
• The minimum years of relevant experience is reduced to three (3) for candidates with a first-level university degree or higher.    
• Experience with Enterprise Resource Planning Systems such as Umoja Source to Acquire or other similar systems is desirable.  
• Experience within the United Nations or similar international organizations is desirable.    
• One (1) year or more of experience in data analytics or related area is desirable