Programme Support Officer (Immigration and Border Governance (IBG)) (P1) at International Organization for Migration (IOM)

Core Functions / Responsibilities:

• Perform preliminary analyses on project implementation activity mapping in close coordination with Project Focal Points.
• Track and produce updates on project activities, where relevant, suggest corrective actions with mapping and identification of needs and gaps, draft specific segments of project proposals in close coordination with Project Development Focal Point.
• Complete various forms, templates, and tracking tools for projects in close coordination with the Project focal points for the smooth tracking of the activities.
• Assist in the organisation of, and take part in, workshops, trainings, and consultations with national stakeholders according to project activities.
• In close coordination with the Monitoring Evaluation Accountability and Learning (MEAL) Unit and Program Managers, draft technical inputs to help support the development of Monitoring and Evaluation (M&E) data collection and quality assurance tools for projects or programmes.
• Track project expenditures and burn rates for ongoing projects and provide administrative support in close coordination with mission finance and procurement staff.
• Monitor and update the project risk register.
• Monitor the proper documentation and filing of the project administrative and financial documents as well as of data collection forms.
• Perform such other duties as may be assigned

Required Qualifications and Experience:
Education

•  Master’s degree in Business Administration, Finance, Accounting, Social Science, Development Studies, or a related field from an accredited academic institution; or,
•  University degree in the above fields with two years of relevant professional experience.

Experience

•  Experience in Project support in humanitarian fields, including administrative and budget monitoring, and financial tracking;
•  Experience in training activities, including reporting;
•  Working experience with International, Humanitarian or Development Organization; and,
•  Working experience with Programmes Management is an asset.

Skills

•  Excellent writing skills in English, be able to write reports and assessment;
•  Good interpersonal skill with experience in a multinational, multilingual and multicultural team;
•  Emergency management in complex humanitarian response;
•  Knowledge on SAP is an asset; and,
•  Proven experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

Languages

• IOM’s official languages are English, French, and Spanish.
• For this position, fluency in English is required (oral and written). Working knowledge of either Somali and/or any local language is an advantage.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.