Programs Assistant at Phina Consultants LTD

DUTIES AND RESPONSIBILITIES

• Program Planning and Management:
• Leading in specific program implementation as assigned by the CEO and PM
• Support the programme team, in the implementation of Organization’s programs and projects.
• Support in coordination, implementation and delivery of program activities in timely and accurate manner.
• Support in monitoring and documenting program results, including tracking and managing of project resources.
• Be the focal point for day-to-day mobilization for program activities, including logistics. Knowledge Management and Communication:
• Support in day-to-day management of the network’s social media channels as assigned by the Communications Officer.
• Support the knowledge management officer in the day-to-day management of the network’s website content.
• Support in the collection, sharing and management of resources relevant to members, partners and stakeholders through social media, Website, E-Newsletter and various forums.
• Support knowledge management team in establishing, strengthening, maintaining and contact database.
• Support the development and growth of the Knowledge library Network Management and Development:
• Support in maintaining frequent communications with network members.
• Support in the recruitment and membership drive
• Mobilize network members to engage and participate in network activities.
• Support in the implementation of the communication strategy
• Support in coordinating and planning network events as advised.
• Support in the development of network reports on related program activities. Resource Mobilization.
• Research and analyse possible partners call for funding applications including expressions of interest and requests for proposals as relates to county’s activities.
• Support in resource mobilization including grant proposal development.
• Support in identifying fundraising opportunities and applying for them. Administration
• Support in the management of program databases, network members’ information.
• Support in coordination, organizing and managing and management of project activities including – scheduling of meetings, documentation of project activities, material preparation.
• Assist in managing logistical plans including travel arrangements, registration lists, conference material preparation to name a few.
• Support in program assessments and reviews and prepare reports on program outcomes.
• Provide general support to organization’s operations as needed.

QUALIFICATIONS

• Bachelor’s Degree in Business/ Public Administration, Communication or related field is an asset.
• 5 years of progressively responsible experience with Programs/ Administrative tasks.
• Work experience within the Philanthropy Sector is an added advantage.
• Proficient with computer technology and Microsoft Office applications
• Strong oral and written communication skills
• Excellent negotiation and problem-solving skills
• Professional and pleasant demeanor
• Exceptional time management and organizational skills
• Sharp attention to detail with an extraordinary ability to multitask 
• Reliable and diligent worker