Project Accountant at HIAS Refugee Trust of Kenya

SUPERVISOR:          HEAD OF FINANCE OPERATIONS

START DATE:          1st November 2022

END DATE:              14th September 2023 (Renewable contract subject to availability of funds and performance)

GRADE:                     6

POSITION SUMMARY:

HIAS seeks to recruit a Project Accountant who will provide accounting and financial services necessary for the continued operations of the organization and will take care of all the important accounting functions of the organization ensuring that transactions are correctly captured in the most efficient manner and that day-to-day accounting is effectively and efficiently carried out to support the various programs.

ESSENTIAL FUNCTIONS:

• Posting of cheque/bank transfer payments into the Netsuite Accounting System
• Prepare monthly, quarterly and mid- year donor financial reports for submission to the Country Director and HIAS Headquarters ensuring that back up of supporting documents are in accordance with HRTK and donor accounting procedures;
• Prepare and facilitate donor verification exercises assisting in review of financial reports backups and vouching of supporting documents;
• Assist in the preparation and coordination for audit of books of accounts by internal and external auditors;
• Participate in budget preparation exercise
• Assist in preparing and monitoring donor monthly burn rates reports for various programs to ensure that the budget lines are not exceeded or under spent.
• Prepare bank reconciliation on monthly basis
• Maintain account payable account on monthly basis
• Carry out training staff on expected accounting documents
• Assist in the preparation of annual budgets and budgetary control reports for donors.
• Assist in development of various accountability vouchers for use in the finance office

• Perform other related duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Bachelor’s Degree in Accounting or Finance
• Must be a CPA(K) Finalist
• Minimum of 3 years’ of working experience
• Working knowledge of and experience in the NetSuite Accounting System.
• Excellent analytical skills and attention to details
• Solid organizational skills as well as the ability to be flexible and work well under pressure.
• Knowledge in Accountability to Affected Populations 
• Knowledge in PSEA 

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.