Project Accountant at ZEP-RE Insurance

OBJECTIVE OF THE ROLE

The Project Accountant will carry out the function of project accounting efficiently and ensure financial management support is provided to meet the needs of operations and objectives of the project effectively. The Project Accountant will report to the Finance Lead, on functional deliverables and DRIVE Project Lead administratively.

Duties and Responsibilities

The role will report to the Finance Lead –DRIVE and specific tasks will include:

• To manage all the Project finances in accordance with the approved financial controls by key stakeholders – ZEPRE, Government Agencies and the World Bank.
• Complete the reconciliation of the various DRIVE bank accounts in a timely manner throughout the month and at month end.
• Process bank payments ensuring correct allocation of funds and accurate recording in accounting systems.
• Deal effectively with queries from external and internal clients and resolve queries in a timely,
• professional manner, escalating issues where necessary to ensure prompt resolution.
• Act in accordance with the procedures to ensure that all receipts are processed accurately and in a timely manner.
• Assist with the provision of regular reporting for management and identify any potential issues.
• Responsible for posting bank receipts in a timely manner.
• Investigate and reply to cash-related queries raised by the Finance or other departments.
• Complete office bank reconciliations and post all GL entries and keep the records up to date for management review.
• To review and advise the DRIVE Team on all expenditure requests.
• To follow up approvals of expenditure requests and related accountabilities of funds.
• To maintain all project accounting information/records in a complete and orderly manner.
• Prepare and follow up endorsement and payment of relevant loan withdrawal applications.
• To participate in the audit processes of the project, particularly facilitating audit team members’ easy access to the project financial records.
• To provide feedback on the approval processes of expenditure requests and the preparation of payment orders issued by the Accounting Officer
• To obtain/review accountabilities for expenditure from related executors and service providers.
• To maintain a record of the fixed Assets and inventories.
• Prepare monthly, quarterly DRIVE financial reports and annual accounts on a timely basis.
• To perform any other duties as may be assigned from time to time by the Finance Lead.

Candidates should meet the following qualifications:

• A bachelor’s degree in Accounting, Finance, or related field, CPA (Certified Public Accountant), or ACCA is preferred.
• Proven experience in project accounting or financial management, with a minimum of 3 years of relevant experience.
• Ability to adopt to changing project requirements, priorities, and deadlines while maintaining accuracy and integrity in financial reporting.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Ability to adapt to changing project priorities requirements, and deadlines while maintaining accuracy and integrity in financial reporting.
• Strong attention to detail to accurately track project expenses, reconcile accounts, and ensure compliance with financial regulations.
• Proficiency in financial software and tools, including advance excel.

Assignment Management, Reporting Requirements And Payment

• The role will closely coordinate with the World Bank, HoA DRIVE team and the ZEP-RE project team for the DRIVE project, providing regular updates as required.
• The role shall be based in Nairobi. Travel is expected in the region where ZEP-RE is executing its mandate.
• The duration of the role will be a maximum of 24 months from the start date of the assignment and may be extended for the duration of implementation of the Project, based on the annual work evaluation and subject to the satisfactory performance of the role.
• Text Box: e. data, local services, personnel, and facilities to be provided
• Office space and office equipment required to discharge their duties will be provided.