Project Administrator at CIC Insurance

PURPOSE:

Reporting to the Project Manager, the role holder will provide essential support to projects through working closely with the Project Manager and in collaboration with other team members, to achieve project success. This role administratively assists Project Managers with the development and implementation of projects, including project plans, policies and solutions, and contributes to issue resolution and escalation, tracking project Risks, actions, issues and dependencies, basic investigations, analysis activities and planning and monitoring activities.

PRIMARY RESPONSIBILITIES:

• Facilitate the Onboarding of new project/ programme resources including access to project templates and required IT assets.
• Track all contracts and project payment plan to ensure effective vendor onboarding, delivery, commercial disbursements and exit management. This includes removing system accesses, end dating employee records, retrieval of issued assets etc.
• Identify and track all the different project meetings/ sessions and pro-actively communicate/co-ordinate for their preparation by creating, maintaining and adhering to governance calendar, and distribution lists, determine the nature and requirements for the meeting (size, connectivity, duration, attendance needed) and co-ordinate the most suitable time between all required.
• Accurately update project plans and relevant project documentation/reports following project meetings and decisions.
• Maintain an effective project documentation repository adhering to Project and security governances.
• Administer procurement orders and payments and Monitor project budgets, expenses, and financial records.
• Assist the project manager in implementing corrective actions to mitigate risks.
• Manage project management tools and system and by ensure accurate data entry and tracking in relevant systems

Key Skills, Knowledge, Experience and Behavioural Competencies

Academic and Professional Requirements

Education 

• Bachelor’s degree in Business Administration, Project Management or a related field.
• Professional Qualification    Project Management Certification, i.e. PMP, PMI-ACP or PRINCE II is an advantage

 Experience Required:

•  Description   Required years of experience
• Relevant Experience in Project Management    2 years