Project Coordinator - Community Engagement and Sponsorship Program (CESP) at World Vision Kenya

AP Coordination and Accountability - 15%

• Coordinate achievement of programmatic objectives; planning, implementation and review of progress/DIPs, budget Utilization and ensure managers approval and endorsement of all plans
• Coordinate regular planning, accountability and follow up of key performance indicators and overall quality assurance matters
• Coordinate and follow up external engagement, collaborations and advocacy matters
• Represent the Area Manager in County engagement forum as may be delegated
• Participate in County sector specific forum and at sub county and ward levels as will be appropriate.
• Coordinate resource acquisition matters as agreed upon with the manager.
• Coordinate capacity building as per approved (by Manager) plan
• Coordinate Integrated Sponsorship planning and monitoring
• Coordinating ADP office managements & logistics

Effective Community Engagement and Sponsorship Operations Planning and Implementation - 30%

• Ensure Children meaningfully engaged in program activities
• Community led Care and protection of children structures established and sustained.
• Gift Notifications (GNs) are tracked, processed, closed at AP and NO and acknowledgement documentation sent to SO within the standard timeline as per the respective SO requirements.
• Correspondences (SLs, ILs, queries, ELs etc) are tracked and processed within the standard time.
• Facilitate production of sponsorship 2.0 products (Child Greeting Video (CGV), Child Special Moment Videos (CSMVs), Community Introductory Videos (YIVs) and Community Annual Photos (YAP)) as per guidelines/standards and timelines
• Ensure RC level are maintained as per the AP plan
• Ensure overage RC are dropped as per standards
• Facilitate development of MOUs with LIs and timely funding of the LIs
• RC are monitored within the standard timelines
• Ensure CWB/case management issues are addressed as per standards
• Facilitate timely implementation of birthday bounce backs and community gifts
• Facilitate processing of APR and Christmas cards as per guidelines and timelines – ensure business processes are followed accordingly
• Facilitate capturing of child and family participation and support
• Facilitate children birth registration within the AP
• Facilitate management of RC files
• Ensure security of sponsor addresses/contacts
• Facilitate effective management of RC death processes – timely reporting, development of detailed report, dropping of records, verbal autopsy
• Facilitate effective sponsor/donor visits to the AP – ensure they sign child protection protocol and complete feedback questionnaire
• Facilitate integration of child protection initiatives and take lead in case management – reporting of cases as per WV standards, follow for actions
• Capacity assessment for LI conducted annually
• Support roll out of new initiatives
• Coordinate training & refresher courses and conduct regular monitoring to ensure that sponsorship standards and sponsorship business processes are adhered to in the AP/Local Institutions.
• Facilitate coaching and mentoring to the AP sponsorship staff in order to attain better results in the sponsorship performance indictors/Dashboard.
• Contextualize and adopt the use of training materials and methods which respond to local needs.
• Prepare logistics for training events in a timely and cost effective manner.
• Seek useful feedback from participants that will improve future capacity building.
• Build capacity of partners effectively to collect monitoring data on CWB outcomes.

Quality Assurance, Monitoring& Evaluation and Reporting - 20%

• Facilitate development of CESP project annual operating plan (AOP)
• Ensure timely implementation of activities and budgets sustained at acceptable level
• Facilitate DME processes – assessments, AP re/design, baselines, project monitoriEng/implementation, evaluations, , transition processes,
• Facilitate learning, review and reflection forums and documentation of best practices/change stories
• Generating quality reports – activity reports, monthly, quarterly, semi-annual and annual
• Management of project management information system (horizon) – DIPs, ITTs, budgets and activity monitoring
• Sharing of SSUI reports for management decision making
• Support effective integration of Sponsorship operation interventions with other projects in the program.
• Facilitate spiritual nurture of children in the AP
• Support asset mapping against RC

Advocacy Engagement and Networking - 10%

• Effective representation of WVK in Child rights stakeholder meetings at county and sub-county levels.
• Facilitate community forums – for planning, joint monitoring
• Participation in National/International Child rights days at county and sub-county level.
• Provide information to inform fund raising initiatives at national level
• Facilitate community members to advocate on child wellbeing issues to relevant stakeholders
• Support advocacy initiatives in the AP

Resource Acquisition - 10%

• Provide information to inform fund raising initiatives for education, gender, child protection and disability at all levels
• Develop timely and accurate funding proposals in line with donor requirements and WVK standards in collaboration with ADP Manager and other sector specialists
• Mobilize the community for community contribution for project interventions

Partnering for performance - 10%

• Facilitate target setting for supervisees and LI as per WV guidelines
• Conduct staff performance reviews as per WVK guidelines
• Institute consequence management as per WVK P&C policies and procedures
• Supporting supervisees personal development as appropriate

Others - 5%

• Perform any other duty as may be assigned by supervisor or designee from time to time.
• Participate and contribute in committees and task forces
• Participate and lead devotions as appropriate

Knowldge, Skills & Abilities

• Bachelor’s degree in social sciences or related fields (Bachelor’s degree in Sociology, Psychology, Community development, Education, Community Health, Development Studies or any other related degree from a recognized University).
• Master’s degree will be an added advantage.
• Minimum 4 years’ experience in community development work which include Child Sponsorship Operations
• Experience in Project Management including program design, implementation, monitoring and evaluation and reporting
• At least 2 years’ experience in People Management/ Coordination
• Knowledge of and experience working with the Government and community structures
• Excellent communication, Networking and advocacy skills
• Minimum 3 years of experience managing Child Sponsorship operations
• Experience in managing sponsorship systems
• Above average knowledge and experience in videography and photography.
• Experience in working with and training local partners.
• Understanding of a systems approach to child protection programming
• Experience in implementing faith and development models and working with the church leaders
• Demonstrate skills for relating and working with children.
• Computer proficiency
• Must be a committed Christian, able to stand above denominational and cultural diversity
• Integrity and respect for various groups and individuals.
• Ability to work with minimum supervision.
• Photo grapy and videography skills