Project Development and Reporting Officer (P3) at International Organization for Migration (IOM)

Context:

• Under the overall supervision of the Deputy Chief of Mission (DCoM) and direct supervision of the Head of PSU, and in close collaboration with the relevant units at the Country Office, Regional Office and Headquarters (HQ), the Project Development and Reporting Officer will be responsible and accountable for project development and donor liaison activities through the development, review and submission of project proposals and donor reports, coordinating the project development, donor and institutional reporting in the fields of migration management, emergency response, other programmes in the Country Office (CO), as well as identifying opportunities for developing and promoting IOM’s strategic objectives through programmes in CO and for developing Strategic Partnership with counterparts in the government, UN agencies and other relevant stakeholders in line with IOM global, regional and country strategies including the Strategic Results Framework (SRF).

Core Functions / Responsibilities:

• Identify project opportunities based on national and sub-regional needs, in close collaboration with relevant Units in the CO, and the Regional Thematic Specialists (RTSs) and the Regional Project Development Officer (RPDO). Keep up to date about funding trends, policies and strategic priorities and budgetary planning cycles of donors and governments. Pro-actively seek funding sources among government and non-government donors, in line with IOM’s strategic priorities.
• Coordinate the design and development of new and innovative programmes and projects with relevant units in the CO, partners and donors by ensuring compliance with donor interests and requirements, as well as IOM standards, and are aligned to the IOM’s Strategic Results Framework. Ensure the review and endorsement of concept notes, proposals and donor reports on IOM’s relevant software application.
• Maintain effective working relationships with donors and potential donors, liaising, as necessary, with RO and IOM COs with resource mobilization functions.
• In coordination with the CoM, represent the CO in donor meetings, briefings, conferences, UN Working Group meetings and liaise with donors, governmental partners, project partners, think tanks policy centers at the international and national level.
• Support Project Managers in complying with donor reporting by coordinating, providing input and reviewing of donor and other relevant reports. Ensure compliance with donor requirements and procedures and IOM reporting standards and processes. Support Project Managers in effective use of the relevant software application as a knowledge management tool and means to capture project data. Proactively analyse resource requirements for the achievement of the country strategy and identify possible actions.
• Create and maintain up-to-date donor profiles and produce guidance notes on donor priorities. Identify approaches to expand the donor base, including research and mapping of funding trends. Draft Appeals, Sitreps, as required.
• In coordination with the CoM, coordinate the development and review of the CO’s strategic planning process, including annual work planning.
• In cooperation with the Public Information Unit/Public Information Officer, produce visibility and other presentation materials to support resource mobilization, including, but not limited to, donor visits and briefings, reports, data and strategic information.
• In coordination with the RO, provide project development and reporting capacity building and training, including rollout of SRF.
• Share knowledge created through multiple means including ensuring accurate, updated and pertinent records of all correspondences, project development and reporting files, and other related information in relevant software applications.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience working in international organization and knowledge of the UN system;
• Experience in the field of migration issues, project development and design, project implementation, and administrative and financial management;
• Experience in donor relations and grant management for specific donors of IOM’s interest;
• Previous experience and knowledge of donor funding mechanisms, particularly in the country;
• Experience in project development, donor reporting and technical writing and editing, preferably in the international development/humanitarian sector; and,
• Experience with Results Based Management approach and other strategic planning approaches.

Skills

• Excellent communication, writing and organizational skills;
• Ability to prepare clear and concise reports;
• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;
• Strong analytical and planning skills;
• Capacity to establish working relationships with governmental authorities, national/international institutions and non-governmental organizations;
• Capacity to supervise and train support staff;
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional background;
• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;
• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,
• Good level of computer literacy, including database applications.

Languages

• IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
• For this position, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.